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MINUTES - MORRIS CITY COUNCIL - REGULAR MEETING - AUGUST 11, 2020

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 11th day of August, 2020, by Mayor Giese.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.

ROLL CALL: Roll call was taken with the following members present: Council members Wohlers, Solvie, Gullickson, Miller and Mayor Giese were present via Zoom. Also present via Zoom was City Manager Hill and Finance Director Raasch.

ADDITION TO AGENDA: Mayor Giese moved, seconded by Council member Wohlers, to add to the agenda a Resolution to Enter Into an Agreement for a 2021 Capital Grant. Motion carried.

CITIZEN'S COMMENTS: None

PUBLIC HEARING: None

READING AND APPROVAL OF MINUTES: 7/28/20 Regular Meeting Minutes: Council member Solvie moved, seconded by Wohlers, to approve the 7/28/20 regular meeting minutes. Motion carried.

7/28/20 Condensed Version: Council member Gullickson moved, seconded by Solvie, to approve the 7/28/20 condensed version minutes. Motion carried.

CONSENT AGENDA: Mayor Giese moved, seconded by Council member Wohlers to approve the consent agenda, which included the following items:

A. Audit of City Bills

B. Pay Estimate #28 & Closeout Documentation - Magney Construction, WTP

C. July Transit Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS: None

ORDINANCES AND RESOLUTIONS: Resolution Authorizing the Transfer of $300,000 of Federal Cares Act Funding to Stevens County: City Manager Hill explained that the city received $411,000 of federal CARES Act funding and based on the allowable uses of the funds, the city will more than likely not use it all and it would automatically be returned to Stevens County. Hill stated this is federal money given through the State of MN and along with that comes federal rules and regulations, and a federal audit. Hill noted he has been working with the county on possible uses of the money.

Hill recommended the council authorize the transfer of $250,000 of CARES Act funding to Stevens County to be given out as business grants. Hill indicated he had originally proposed $300,000 but is recommending it be reduced to $250,000 based on possible additional payroll costs for the city for sick and quarantine time. Hill stated the county has policies and procedures in place to identify allowable expenditures.

Mayor Giese noted he likes this program but has a problem with all of the grant information being public. Giese indicated a lot of private businesses may apply for this money and be required to show their wares. Hill stated it has to be done for audit purposes. Hill was unsure if the tax information would be made public but he would check into it. Hill pointed out he and Finance Director Raasch would be sitting on the committee that will review the grant applications.

Solvie questioned whether or not a business could apply for a grant from the city and the county and stated he learned it is possible to do both, but a business has to make sure they are not using the monies for the same expenses. Solvie suggested ear marking some of the city money to be used for Morris businesses. Hill pointed out applications are already coming in and they were only from Morris businesses so far. Hill questioned whether or not the county would even be able to get rid of all the money.

Solvie asked how the city was handling the quarantine process for employees. Hill explained that it depends on the scenario and staff has encountered 4-5 different situations already. Hill indicated as more and more people become exposed the policy may have to be adapted.

Gullickson expressed concern over whether or not the city has thought of everything it needs and if the money kept by the city was enough. Considerable discussion was held on the eligible expenses and employee exposure situations. Hill stated he would stay in touch with the county as the process continues.

Mayor Giese moved, seconded by Council member Miller, to adopt Resolution #3701-8-20, Resolution Authorizing the Transfer of $250,000 of Federal Cares Act Funding to Stevens County. Upon a roll call vote taken and all presenting voting in favor, motion carried.

Resolution to Enter Into an Agreement for a 2021 Capital Grant: Hill stated this is the application for the 2021 funding for the bus grant. This year the city's share will only be 10% instead of 20%.

Council member Wohlers moved, seconded by Solvie, to adopt Resolution #3702-8-200,

Resolution to Enter Into an Agreement for a 2021 Capital Grant. Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS AND RECOMMENDATIONS: City Manager Newsletter: Hill indicated the Park Board tour would be held the following day with social distancing in mind. The investigation into the theft and burning of the BLM signs was completed. Wohlers expressed his disappointment in how the new basketball court turned out at East Side Park.

The poor condition of weeds and grass on city property was discussed.

OTHER BUSINESS: None

INFORMATIONAL ITEMS: Prairie Ridge COVID-19 Funding Request: This was informational for the council.

ADJOURNMENT: There being no further business, Mayor Giese adjourned the meeting at 5:55 p.m.

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