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MINUTES   -   MORRIS CITY COUNCIL    -  REGULAR MEETING  -  APRIL 9, 2019

The regular meeting of the Morris City Council was called to order at 5:17 p.m. this 9th day of April, 2019, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers, Gullickson, Miller and Mayor Giese.  Council member Solvie was absent.  Also present was City Manager Hill, Finance Director Raasch, Police Chief Welle and City Attorney Jordan.

CITIZEN'S COMMENTS2018 Financial Statements:  Derek Flanagan of Eide Bailly was present at the meeting to review the financial statements for the City of Morris.  Flanagan stated the City received a clean unmodified opinion, which is what the city wants. Flanagan indicated the city expended over $750,000 in federal funds so that required an additional audit.  Flanagan explained that was a compliance based audit and the city also received a clean opinion on that.  The City had total general fund revenues of $4,480,166 and expenditures of $4,238,190 for a difference of $241,976.  The city had a fund balance of $4.2 million at the end of the year.  Flanagan went through the Executive Summary with the council.

Flanagan praised Finance Director Raasch for being so organized and having things ready even when she had a lot on her plate.  Hill also recognized the wonderful job Raasch did while doing the accounts payable job as well.  Hill stated the city is very lucky to have the staff that it does.   

PUBLIC HEARING:  None

READING AND APPROVAL OF MINUTES:  3/26/19 Regular Meeting Minutes:  Council member Miller moved, seconded by Wohlers, to approve the 3/26/19 regular meeting minutes.  Motion carried.

3/26/19 Condensed Minutes:  Council member Gullickson moved, seconded by Mayor Giese, to approve the 3/26/19 condensed version minutes.  Motion carried.

4/1/19 Board of Review Minutes:  Council member Miller moved, seconded by Wohlers, to approve the 4/1/19 board of review minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Wohlers, to approve the consent agenda which included the following items:

         A.      Audit of City Bills

         B.      Pay Estimate #19 - Magney Construction

         C.      March Transit Report

         D.      Application for Exempt Permit - Someplace Safe

         E.       Raffle License Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONSArbor Month Proclamation:  Mayor Giese read the proclamation and declared April 26, 2019 as Arbor Day and May as Arbor Month in the City of Morris. 

Motion to Accept Donation of Police Building at Fairgrounds:  Police Chief Welle stated that Riverview LLP has donated a custom built building to the Police Department to have at the fairgrounds.  Welle indicated it will be a 10 x 16 structure with a 5 x 8 enclosed portion.

Council member Miller moved, seconded by Gullickson, to accept the donation of a police building for the fairgrounds from Riverview LLP.  Motion carried.

ORDINANCES AND RESOLUTIONSResolution Approving an Emergency Operations Plan:  Dona Greiner, Stevens County Emergency Management Director, was present at the meeting.  Greiner informed the council of all the policies and procedures that are included in the emergency operations plan.  Greiner pointed out the plan falls under state statute chapter 12, along with chapter 12A for natural disasters and 12B, public disaster assistance.  Greiner noted the County Board approved the updates to the plan on April 2nd.   

Hill stated it doesn't make any sense for the city to duplicate these services when the county has one of the best emergency management directors in the state of MN.  Hill noted the city works well with the county and it makes sense to do this.   

Greiner explained that a threat to schools is this year's practice disaster drill.  It will also include special populations and others who provide home care types of services, as they have to have a community related exercise each year for the funding they receive.  

Council member Gullickson moved, seconded by Miller, to adopt Resolution #3617-4-19, Resolution Approving an Emergency Operations Plan.  Upon a roll call vote taken and all present voting in favor, motion carried. 

Resolution Accepting a Bid for the 2019 Street Improvement (Reclaim) Project: Hill stated three bids were received with the low bid of $739,943.29 coming from Riley Brothers of Morris.  Hill pointed out of that amount $462,553.99 is for state aid highway work on East 7th Street.  The remaining $277,389.30 will come out of franchise fees.  Hill noted the engineer's estimate was slightly above what the low bid came in at.  

Council member Miller moved, seconded by Wohlers, to adopt Resolution #3618-4-19, Resolution Accepting a Bid for the 2019 Street Improvement (Reclaim) Project.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing an Extension of a Waste Water Pond Monitoring Well and Land Agreement and Lease:  Hill explained that the city entered into a 10-year agreement and lease with Fehr's, which allowed the city to place its monitoring wells on their property in return for the Fehr's having the right to farm about 6 acres of city land.  Hill recommended that a 10-year land agreement and lease be extended and the names be changed from Lloyd and Diane Fehr to Bradley and Kristi Fehr.       

Council member Wohlers moved, seconded by Gullickson, to adopt Resolution #3619-4-19, Resolution Authorizing an Extension of a Waste Water Pond Monitoring Well and Land Agreement and Lease.  Upon a roll call vote taken and all present voting in favor, motion carried. 

Resolution Accepting Bid for Waste Lime Removal:  Hill confirmed that two bids were received to remove the waste lime that will be produced by the new water treatment plant.  The two bids were from Meixel Farms for $5.00 per cubic yard, or $10,500 annually, and from Brad Searle for $12.50 per cubic yard, or $26,250 annually.  Hill indicated it is a big plus to have a local farmer use it.  The contract would be for three years with a possible extension of two years.  Hill added a performance bond would be required before the agreement is finalized and they start hauling.   

Council member Wohlers moved, seconded by Miller, to adopt Resolution #3620-4-19, Resolution Accepting Bid for Waste Lime Removal.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONSCity Manager Newsletter:   This was informational for the council.   

OTHER BUSINESSMotion to Change April 23rd Meeting to High School:  Mayor Giese moved, seconded by Council member Wohlers, to change the location and time of the April 23rd to 8:30 a.m. at the Morris Area High School.  Motion carried.      

INFORMATIONAL ITEMS:  None

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:11 p.m.

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