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MINUTES – MORRIS CITY COUNCIL - REGULAR MEETING – March 26, 2019

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 26th day of March, 2019, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.

ROLL CALL: Roll call was taken with the following members present: Council member Wohlers, Solvie, Gullickson, Miller and Mayor Giese. Also present was City Manager Hill, Finance Director Raasch and Police Chief Welle.

CITIZEN’S COMMENTS: Gary Goulette, 8 South Street, was present at the meeting to dispute a snow removal bill he received. Goulette stated he recently suffered a heart attack and contacted 6 or 7 people to shovel his sidewalk but no one was available. Goulette noted there are also many elderly people that have problems getting their sidewalks cleared. As part of the bill there was a $25 charge for a snow fine. Goulette stated he feels a fine implies willful intent and that wasn't the case.

Council member Solvie asked Goulette if he made an effort to call the city and let them know he couldn't get his sidewalk shoveled. Goulette indicated he did not call the city as he was trying to find someone to get it shoveled. Goulette added that even if it was shoveled the banks were so high that the snow would be knocked down. Goulette pointed out he talked to the city manager who told him that the same process has to be followed for everyone. Goulette argued that he made every effort he could to get it shoveled and this wasn't an average winter.

Considerable discussion was held on the process for removing snow on sidewalks. It was suggested that in the future maybe service organizations would be willing to help out with snow removal, and people should help out their friends and neighbors if possible. Solvie added that it's not unrealistic for somebody to make a call to the city but when you get to the point where nobody has said anything you have to follow procedure.

Marshall Hoffman informed the council that the Morris Arts Boosters secured a grant from the Lakes Region Art Council and will be having a Chinese dance theater performance at the concert hall on Saturday April 13th.

PUBLIC HEARING: None

READING AND APPROVAL OF MINUTES: 3/12/19 Regular Meeting Minutes: Council member Solvie moved, seconded by Miller, to approve the 3/12/19 regular meeting minutes. Motion carried.

3/12/19 Condensed Minutes: Council member Gullickson moved, seconded by Wohlers, to approve the 3/12/19 condensed version minutes. Motion carried.

CONSENT AGENDA: Mayor Giese moved, seconded by Council member Wohlers, to approve the consent agenda which included the following items:

A. Audit of City Bills

B. Gambling Reports

C. 1/9/19 Tree Board Minutes

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS: Appoint Rob Jergenson to the Park Board: Mayor Giese moved, seconded by Solvie, to appoint Rob Jergenson to the Park Board. Motion carried.

Barn Quilts – Stevens County Historical Society: Hill explained the Stevens County Historical Society applied for a grant from the Lake Region Arts Council to make and install 28 barn quilts to be put by the campsites at PDT Park. The only thing the city would be doing is putting up the posts and the volunteers will hang the quilts.

Council member Wohlers moved, seconded by Gullickson, to allow the placement of 28 barn quilts in the PDT Park campground. Motion carried.

Fire Department Grant Application: Council member Miller moved, seconded by Solvie, to approve applying for a grant to the MN Department of Natural Resources for fire equipment. Motion carried.

ORDINANCES AND RESOLUTIONS: Resolution Adopting Post-Issuance Debt Compliance Policy for Tax-Exempt and Tax-Advantaged Governmental Bonds for the City of Morris, Minnesota: Hill explained that this resolution came from the city's bond consultants and is one of the requirements needed when the city issues debt. Finance Director Raasch stated it was time to be updated as the last one was done in 2013.

Council member Solvie moved, seconded by Mayor Giese, to adopt Resolution #3613-3-19, Resolution Adopting Post-Issuance Debt Compliance Policy for Tax-Exempt and Tax-Advantaged Governmental Bonds for the City of Morris, Minnesota. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing Advertising for Bids for Waste Lime Removal: Hill stated the new water plant will use lime for softening and the city needs to find a vendor to remove and haul away the lime sludge. This resolution would authorize advertising for bids for waste lime removal with the bid opening at 10:00 a.m. on April 9th.

Council member Gullickson moved, seconded by Miller, to adopt Resolution #3614-3-19, Resolution Authorizing Advertising for Bids for Waste Lime Removal. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing a Professional Services Agreement for the Design Engineering for the 2019 Apron/Taxilane Pavement Rehabilitation Project: Marcus Watson from TKDA was present at the meeting. Hill recommended the council pass this resolution to authorize an agreement with TKDA for the airport apron/taxilane pavement rehabilitation project. Hill stated the grant will come out sometime towards the end of the fiscal year for the federal government which ends in September. This is for the design engineering and is part of the capital improvement plan. The estimated cost for the engineering is $27,000 with a local share of $4,320. The projected start date is the fall of this year or spring of 2020. Watson added that this project is a bit of a band aid until the full blown reconstruction, which is scheduled for 2022.

Mayor Giese moved, seconded by Council member Wohlers, to adopt Resolution #3615-3-19, Resolution Authorizing a Professional Services Agreement for the Design Engineering for the 2019 Apron/Taxilane Pavement Rehabilitation Project. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing a Professional Services Agreement for the Environmental Assessment for the Runway Extension Project: Hill stated TKDA Engineering has provided the city with a professional services agreement to do the environmental assessment for the runway extension project in the amount of $170,724. The estimated cost in the capital improvement plan was $250,000. The federal government picks up 90%, the state picks up 5% and the city picks up 5%. Based on that the federal share will be about $153,000, the state $8,500 and the city $8,500.

Council member Wohlers moved, seconded by Gullickson, to adopt Resolution #3616-3-19, Resolution Authorizing a Professional Services Agreement for the Environmental Assessment for the Runway Extension Project. Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONS: City Manager Newsletter:

This was informational for the council.

OTHER BUSINESS: Snow Removal Fine: Wohlers asked how the snow fines should be handled going forward if someone has a hardship. Giese stated he liked the idea of service organizations helping out. Hill added that people should reach out and try and help their neighbors. Wohlers stated in Goulett's particular case he wouldn't have a problem forgiving the fine but that then sets precedence. Solvie reiterated that citizens should be preemptive in letting the city know if they are having trouble. Gullickson added that snow removal is not a money maker; it's about keeping people safe.

INFORMATIONAL ITEMS: WTP Construction Progress Report:: This was informational for the council.

ADJOURNMENT: There being no further business, Mayor Giese adjourned the meeting at 6:25 p.m.

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