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MINUTES - MORRIS CITY COUNCIL - REGULAR MEETING - FEBRUARY 28, 2017

 

The Regular Meeting of the Morris City Council was called to order at 5:15 p.m. this 28th day of February, 2017, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

 

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.

 

ROLL CALL: Roll call was taken with the following members present: Council members Wohlers, Solvie, Gullickson, Miller and Mayor Giese. Also present were Fire Chief Dybdal, Chief of Police Tiegs, Public Works Director Dittbenner, Finance Director Raasch and City Manager Hill.

 

ADDITIONS TO AGENDA: Mayor Giese added the following items to the agenda: Item F. under Consent Agenda - Amvets Gambling License; Item E. under Petitions, Requests and Communications - On Sale Liquor and Sunday Liquor License for Bello Cucina; and Item B. under Ordinances and Resolutions - Resolution to Accept Proposal for Independent Fee Review.

 

CITIZEN'S COMMENTS: None.

 

PUBLIC HEARINGS: None.

 

READING AND APPROVAL OF MINUTES: 2/14/17 Regular Meeting Minutes: Council member Miller moved, seconded by Wohlers, to approve the minutes of the 2/14/17 meeting as presented. Motion carried unanimously.

 

2/14/17 Condensed Version Minutes: Council member Wohlers moved, seconded by Gullickson to approve the condensed version of the 2/14/17 Regular Meeting. Motion carried unanimously.

 

CONSENT AGENDA: Mayor Giese moved, seconded by Council member Miller, to approve the consent agenda which included the following items:

1.     Audit of City Bills

2.     Gambling Reports for January 2017 from the Eagles and Morris Hockey Association

3.     Raffle License Report UMM Baseball

4.     11/15/16 Planning Commission Minutes

5.     Amvets Gambling License

Motion carried unanimously.

 

PETITIONS, REQUESTS AND COMMUNICATIONS: American Legion Gambling Report: Council member Miller moved, seconded by Solvie, to accept the gambling report from the American Legion for December 2016. Upon a roll call vote taken and four voting in favor and Mayor Giese abstaining as an officer of the Legion, motion carried.

 

Appointment to Tourism Board - Babe Taylor: Mayor Giese moved, seconded by Council member Gullickson, to appoint Babe Taylor to the Tourism Board. Motion carried unanimously.

 

Motion to Allow Fire Department to Sell 20 Old Air Packs: Fire Chief Dybdal is proposing to sell 20 old air packs that are no longer used by the Fire Department to a vendor.  He estimates they are worth $200 - $400 per pack.  Mayor Giese moved, seconded by Council Member Miller,

Motion to Allow Fire Department to Sell 20 Old Air Packs to a vendor. Motion carried unanimously.

 

Motion to Allow $2,000 Video Production Cost for the Tourism Board: Council member Wohlers indicated the Tourism Board would use the $2,000 to make a video showing different things Morris has to offer during the spring season. When finished, they will have videos for all four seasons. Council member Solvie moved, seconded by Gullickson, to authorize $2,000 video production cost for the Tourism Board. Motion carried unanimously.

 

Liquor Licenses: Bello Cucina has applied for an On Sale Liquor License and a Sunday Liquor License for the remainder of 2017. They plan to open March 20, 2017. Mayor Giese moved, seconded by Council member Gullickson, to approve the On Sale Liquor License and Sunday Liquor License for Bello Cucina contingent upon receiving their Certificate of Insurance showing liquor liability. Motion carried unanimously.

 

ORDINANCES AND RESOLUTIONS: Resolution Accepting a Bid and Authorizing a Contingent Notice of Award of Contract for the 2017 Water Treatment Plant Project: This project received three bids:

 

Contractor                                         Base Bid                    Alt Deduct     Final Amount

 

Magney Construction, Inc.                 $16,158,400                $190,000         $15,968,400

Chanhassen, MN

 

Rice Lake Construction Group           $16,268,300                $185,000         $16,083,300

Deerwood, MN

 

Gridor Construction, Inc.                    $16,293,600                $195,000         $16,098,600

Buffalo, MN; and

 

It has been decided that the Alternate will be taken out of this bid. It was for painting in the production area of the plant.

 

Hill noted this is a different low bidder than last year, and noted last year's high bidder didn't bid. He indicated when this project was bid last year, the City didn't do anything with the bid until fall when a contingent contract was entered into.

 

Kris Swanson of Bolten-Menk has updated all the City's information with the Public Facilities Authority, so if funding comes from the State, this project should be ready to go. Excess funding will come through a low interest loan.

 

Wohlers asked if moisture will be an issue if the walls in the production area are not painted. Hill indicated the walls would remain bare, and our engineer has indicated the painting is entirely aesthetic.

 

The total project with planning, design and construction engineering as well as 5% contingency is $18,581,320. Hill indicated DENCO would pay just under $1 million up front for upsizing of the plant for them. They will purchase water at the same rate as other Morris residents. The City will get $300,000 in sales tax credits, and may be eligible for $12 million in grant funding from the State.

Council member Miller asked if the City of Alberta would participate in construction costs. Hill indicated the City's contract with them does not call for them participating in construction costs; however, they will participate through operation and rates.

Council member Solvie moved, seconded by Miller, to adopt Resolution #3456-2-17, A Resolution Accepting a Bid and Authorizing a Contingent Notice of Award of Contract for the 2017 Water Treatment Plant Project. Upon a roll call vote, motion carried unanimously.

Resolution to Accept Proposal for Independent Fee Review: City Manager Hill explained there is a major company in Morris that would like to see an airport runway expansion. In order to look at any kind of runway expansion at the airport, the City is required by the FAA to do a Master Comprehensive Plan for the airport. The last one the City did was in 1982. A scope of work is the first step of the Master Plan. The City's engineers, TKDA, have developed a scope and it includes buildings at the airport, airspace, airport layout, adjoining land use and other things. The FAA is agreeable to Morris' scope. The next step is to apply for a grant for doing the Master Plan. It is 90% federally funded, 5% State funded, and 5% local funded. Estimated cost of master plan preparation, which takes 2 years to complete, is $500,000. The City of Morris has an airport engineer it got through a selection process that we can keep for 5 years.  The last thing that has to happen to submit a grant application is that we have to have an Independent Fee Review (IFR). An IFR takes the scope of work and an independent engineering firm gives an appraisal and it is compared to the City's engineer's appraisal. If it is lower then the City would have to go back and work with its engineering firm to get the price down. The firm doing the IFR is KLJ. The fee for them to do the IFR is reimbursable from the FAA. The City is at the point where it will soon ask for authorization to apply for the grant. The cost of the IFR is $3,800.00. The master plan does cover land acquisition. If the City does a master plan and decides not to do the runway extension, the money does not have to be paid back.

Hill indicated approval to submit the grant will be sought from the Council at the 3/14/17 Council meeting. A decision on the grant won't be made until late spring/early summer, with construction beginning in the fall.

The City will have adequate Federal money available for this project through yearly Federal allocations, payback from other cities of Federal funds, and the transfer of unused allocations from other cities.

Council member Miller moved, seconded by Mayor Giese, to adopt Resolution #3457-2-17, A Resolution to Accept Proposal for Independent Fee Review. Upon a roll call vote taken, motion carried unanimously.

CITY MANAGER'S REPORTS AND RECOMMENDATIONS: Preliminary Plat - Kirk Riley's Third Addition to Stevens County - Morris Industrial Park: This is a 1-acre parcel in the Morris Industrial Park. This plat subdivides the property into 6 lots. City Manager Hill indicated the Planning Commission has reviewed and recommended approval of this Preliminary Plat. He conferred with County Recorder Mahoney on the name, and she noted there have been two previous additions to the Industrial Park, and suggested this plat include the phrase "Third Addition".

 

Hill indicated the City Council has changed the zoning for light industrial to allow storage garages, which would also allow storage garages in the heavy industrial zone. There will be a driveway down the center of the parcel. Utilities are already placed, and the new buildings would meet the setback requirements.

 

Council member Solvie moved, seconded by Wohlers, to approve the Preliminary Plat of Kirk Riley's Third Addition to Stevens County-Morris Industrial Park. Motion carried unanimously.

 

City Manager Newsletter: This was informational for the Council. Council member Wohlers did note that as a former businessman, he doesn't think the City municipal liquor store needs to be open on Sundays. Mayor Giese indicated he thinks whether or not it should be open may depend on what other cities around Morris are doing.

 

Discussion was held on the number of boulevard trees the City has been removing.

ADJOURNMENT: Mayor Giese adjourned the meeting at 6:15 p.m.

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