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MINUTES   -   MORRIS CITY COUNCIL REGULAR MEETING   -   DECEMBER 27, 2016

 

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 27th day of December, 2016, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

 

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

 

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers, Solvie, Miller, Storck and Mayor Giese.  Also present was City Manager Hill, Police Chief Tiegs, Fire Chief Dybdal and Finance Director Raasch. 

 

ADDITION TO AGENDA:  Mayor Giese added the following items to the agenda:  1)2017 Licenses; 2)Donation to Morris Police Department from West Central Christian Homes

 

PUBLIC HEARING:  None

 

CITIZEN'S COMMENTS:  None

 

EADING AND APPROVAL OF MINUTES:  12/13/16 Regular Meeting Minutes:  Council member Miller moved, seconded by Council member Storck, to approve the 12/13/16 regular meeting minutes.  Motion carried.

 

12/13/16 Condensed Minutes:  Council member Solvie moved, seconded by Wohlers, to approve the 12/13/16 condensed version minutes.  Motion carried.

 

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Wohlers, to approve the consent agenda which included the following items:

            A.        Audit of City Bills

            B.         Revenue & Expenditure Report

            C.        Application for Exempt Permit

            D.        10/27/16 Tree Board Minutes

            E.         11/16/16 Tourism Board Minutes

Motion carried.

 

PETITIONS, REQUESTS AND COMMUNICATIONS2017 Licenses:  Council member Storck moved, seconded by Miller, to approve the 2017 licenses as submitted.  Motion carried.

 

Donation to Police Department:  Mayor Giese moved, seconded by Council member Wohlers, to accept a donation of $500 to the Morris Police Department from West Central Christian Homes.  Motion carried.  Police Chief Tiegs stated this has been an annual donation and they typically ear mark it for some type of training for the elderly.

 

ORDINANCES AND RESOLUTIONSResolution Authorizing Fund Transfer:  Council member Wohlers moved, seconded by Miller, to adopt Resolution #3444-12-16, Resolution Authorizing Fund Transfer, moving $50,000 from the Oregon Avenue Storm Sewer Project to the Brook/Court Streets Improvement Project.  Upon a roll call vote taken and all present voting in favor, motion carried.   

 

Resolution Authorizing Fund Transfers and Fund Closing:  Mayor Giese moved, seconded by Council member Storck, to adopt Resolution #3445-12-16, Resolution Authorizing Fund Transfers and Fund Closing.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

Resolution Approving Plans and Specifications and Authorizing Advertising for Bids for the Water Treatment Facility:  City Manager Hill stated since the special session did not happen the city needs to rebid the water treatment plant project.  The original bid was contingent on funding.  Bids would be opened in February.  Hill noted there was some discussion about whether to have one basin vs. two and in the end it was decided two was definitely needed.  Hill noted there were some adjustments to the specifications with the elimination of the garage and modification of the clarifier process.  The project is again contingent on funding and the bid will be left open for 90 days.  The project is still eligible for $11.5 million in funding.  Hill noted it does not cost the city anything to rebid.

 

Hill indicated that running the plant will cost more, with an estimate of around $300,000 a year.  The increase will come from water rates.  This includes additional staff time and more chemical.   Hill noted soft water will be coming from the plant so there will be cost savings to customers in salt, water and a little energy as well.  Hill stated part of this process will be regulating water softeners because the water hardness will be going from 45 grains of hardness to 5.

 

Considerable discussion was held on the specifications for the plant.  Hill noted it is his understanding that the City of Morris project is still the main project that is being talked about at the legislature.   

 

Council member Storck moved, seconded by Miller, to adopt Resolution #3446-12-16, Resolution Approving Plans and Specifications and Authorizing Advertising for Bids for the Water Treatment Plant.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

Resolution Authorizing a Contract with Dayta Marketing for a Social Media Marketing Campaign:

Hill stated tourism is funded by dollars from franchise fees.  Hill indicated the recommendation from the tourism board is to use some of these funds and authorize a 3-month trial contract with DAYTA Marketing in the amount of $5,342 for a marketing campaign.  Hill noted their proposal is clear and concise as to exactly what they'll be doing.   

 

Council member Wohlers, who is also a member of the Tourism Board, stated the board looked at quite a few different options and Dayta was the one they kept going back to.  Miller pointed out there is money sitting in the account that isn't doing anything so why not use it to try and help promote Morris.    

 

Council member Wohlers moved, seconded by Solvie, to adopt Resolution #3447-12-16, Resolution Authorizing a Contract with Dayta Marketing for a Social Media Marketing Campaign.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

CITY MANAGER'S REPORTS & RECOMMENDATIONSCity Manager NewsletterHill stated after the last meeting he checked prices for having a lighted crossing sign on East 8th Street.  The price would be $4,110.  Hill noted there is a lighted crossing one block away and doesn't believe the redundancy is necessary.   Hill recommended that it be left as is as it may actually cause more traffic problems.  The council agreed.  Hill pointed out the lights at the University are different because they have a bunch of people crossing every day on East 2nd Street.

 

OTHER BUSINESS:  None

 

INFORMATIONAL ITEMSISO Public Protection Classification Program:  Hill explained that everyone pays insurance on their property and the rates depend on a lot of things including how good the fire department is.  Hill noted the fire department did a lot of work on this ISO rating.

 

Fire Chief Dybdal stated the rate was changed from a 6/9 to a 05/5X so the lower the number the better the insurance rating.  Dybdal indicated it was a lot of work but definitely worth it to help bring the rates down.  Dybdal noted they look at several things including dispatch, response time and how much water can be moved.  Dybdal stated their average response time is 4 minutes and ISO was really impressed with that.  The new rates will go into effect April 1st.   

 

2016 Property/Casualty Dividend:  Hill stated the city received a great dividend of $50,000 from the League of MN Cities.   

 

The council and staff recognized Council member Storck for his years of service on the council.  Storck stated the biggest issues he was happy to have worked on was good snow removal, franchise fees and annexation.  Storck noted he is very happy the city is keeping the streets up.   

 

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:03 p.m.

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