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MINUTES - MORRIS CITY COUNCIL - REGULAR MEETING -  OCTOBER 11, 2016

 

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 11th day of October, 2016, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/ Community Center.

 

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

 

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers, Solvie, Miller, Storck and Mayor Giese.  Council member Miller was absent.  Also present was City Manager Hill, Finance Director Raasch, Police Chief Tiegs, Fire Chief Dybdal and City Attorney Jordan.   

 

ADDITION TO AGENDA:  Mayor Giese added to the agenda a Resolution Approving the Placement of Infrastructure in Arnold Drive by Steve and Cathy Backman. 

 

CITIZEN'S COMMENTS:  None

 

PUBLIC HEARINGS:  None

 

READING AND APPROVAL OF MINUTES:  9/27/16 Regular City Council Meeting Minutes:  Council member Storck moved, seconded by Council member Solvie, to approve the 9/27/16 regular meeting minutes.  Motion carried.

 

9/27/16 Condensed Version Minutes:  Council member Solvie moved, seconded by Wohlers, to approve the 9/27/16 condensed version minutes.  Motion carried.

 

CONSENT AGENDA:   Mayor Giese moved, seconded by Council member Solvie, to approve the consent agenda which included the following items:

            A.         Audit of City Bills

            B.         September Transit Report

            C.         7/28/16 Tourism Board Minutes

            D.         Gambling Reports

Motion carried.

 

PETITIONS, REQUESTS AND COMMUNICATIONS:  Reschedule November 8th Meeting to November 1st Due to Election:  Council member Solvie moved, seconded by Storck, to reschedule the first meeting in November to the 1st instead of the 8th due to the general election.  Motion carried.

 

ORDINANCES AND RESOLUTIONS: Resolution Declaring Costs to be Assessed, Terms for Repayment and Setting the Final Assessment Hearing for the Oregon Avenue Improvement Project:  City Manager Hill noted there was a major chunk of federal and state money that went into this project.  The overall project was $2,100,650.  The federal government provided $982,110, $553,000 came from the State and $565,540 from the City.  The City share is broken down between what the City will cover, $226,540, and property owner assessments of $339,000.  The main assessments are storm sewer and water connections.  There were 35 water connections, including three that the city didn't know were there.  Two of those properties stayed connected to S Oregon, and the other one connected along Elm Street. 

 

 

Resolution Declaring Costs to be Assessed, Terms for Repayment and Setting the Final Assessment Hearing for the Oregon Avenue Improvement Project: (continued)

Each of the 35 connections has an assessment of $4,260.77 for water.   Storm sewer assessments will range from $490-630 depending on lot size.

 

Jeff Kuhn of WSN was present at the meeting and stated the project has taken a little longer to get started but it is on schedule to be substantially completed by November 1st.  The final wearing course of the road will be put on next spring or early summer.  Kuhn indicated the other reclaim projects have been started along with this and paving should take place soon.  Kuhn noted the curb and gutter and paving for this project was picked up by state aid.  The same assessment formula that was used for the West 9th, 10th and 11th Street project was used for this one.

 

Council member Wohlers moved, seconded by Mayor Giese, to adopt Resolution #3422-10-16, Resolution Declaring Costs to be Assessed, Terms for Repayment and Setting the Final Assessment Hearing for the Oregon Avenue Improvement Project at 5:20 p.m. on November 1st.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

Resolution Approving an Engineering and Financial Feasibility Study Report for the North, South and East Court, Brook Street and Eleanor Avenue Improvement Project:  Kuhn explained that for this project they would be extending some storm sewer into the area as there is a lot of surface drainage.  In addition there will be sanitary sewer and watermains within Brook Street, North, South and East Court.  Storm sewer would be extended up Eleanor Avenue to serve any storm sewer needs for the future.  Kuhn stated the street widths are 40' wide and they have proposed to go back to 36' face to face.  Kuhn indicated this project is similar to Oregon Avenue, other than there are no federal or state aid monies available on this one.  The assessments will also include street and curb and gutter.  Kuhn noted there is no sidewalk proposed in this project. 

 

The total project cost is slightly over $1 million.  Kuhn stated if a property owner receives all benefits in the neighborhood they would be looking at an estimated assessment of about $16,000.  Kuhn noted an appraiser will be coming in to evaluate the project.  Kuhn indicated the last few projects bid have been favorable so hopefully that continues. 

 

Hill noted with regard to the road width, there are trees that won't have to be messed with by coming in a couple of feet on each side of the road.  Reducing the width to 36' would still allow plenty of room for parking and driving.   

 

Mayor Giese moved, seconded by Council member Wohlers, to adopt Resolution #3423-10-16, Resolution Approving an Engineering and Financial Feasibility Study Report for the North, South and East Court, Brook Street and Eleanor Avenue Improvement Project.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

Resolution Calling for a Preliminary Assessment Hearing for the North, South and East Court, Brook Street and Eleanor Avenue Improvement Project:  Giese stated this hearing is the time for people to come in and talk about any concerns and questions they have for the project.  Hill affirmed that this hearing, and also when the bids come back, is a critical time for people to come in. 

 

Council member Storck moved, seconded by Council member Wohlers, to adopt Resolution #3424-10-16, Resolution Calling for a Preliminary Assessment Hearing for the North, South and East Court, Brook Street and Eleanor Avenue Improvement Project.  Upon a roll call vote taken and all present voting in favor, motion carried. 

 

Resolution Authorizing Fund Transfer and Closing of Fund:  Mayor Giese moved, seconded by Solvie, to adopt Resolution #3425-10-11, Resolution Authorizing Fund Transfer and Closing of Fund, moving funds from the Airport Hangar 2014 to the Capital Outlay and Liquor Store Funds.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

Resolution Authorizing Fund Transfer and Closing of Fund:  Council member Solvie moved, seconded by Wohlers, to adopt Resolution #3426-10-16, Resolution Authorizing Fund Transfer and Closing of Fund, moving funds from the West 9th & 10th Street Project to the Brook & Court Street Project.  Upon a roll call vote taken and all present voting in favor, motion carried. 

 

Resolution Appointing Election Judges for the November 8, 2016 General Election:  Council member Wohlers moved, seconded by Solvie, to adopt Resolution #3427-10-16, Resolution Appointing Election Judges for the November 8, 2016 General Election.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

Resolution Approving the Placement of Infrastructure in Arnold Drive by Steve and Cathy Backman:  Hill explained Steve and Cathy Backman have developed a plan to build a new welding shop in the Industrial Park and have looked at several ways to try and finance the infrastructure.  Hill noted the conclusion is that they will pay to put the infrastructure in and once it is completed the city will take ownership of those items.  Hill noted the city will benefit from this as well because Backman's will put the infrastructure in on the remaining five acres that the city owns.  Hill noted Backman's have hired an engineer and had plans drawn up.  The city will also have an engineer oversee the project.     

 

Hill asked the city council to approve allowing Backman's put in the infrastructure on Arnold Drive.  The only cost to the city will be a little bit of money for the engineer to watch over the project.  Hill stated it is a win win for them and the city.   

 

Council member Wohlers moved, seconded by Storck, to adopt Resolution #3428-10-16, Resolution Approving the Placement of Infrastructure in Arnold Drive by Steve and Cathy Backman.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

CITY MANAGER'S REPORTS & RECOMMENDATIONS:  German Visit:  Hill highlighted his visit with the Germans, Mayor Roos and Guido Wallraven. 

 

Purchasing Additional Firefighter Equipment:  Hill asked the council to authorize an expenditure of Capital Outlay Funds for some additional firefighter breathing equipment which includes additional tanks, facemasks, chargers and a RIT pack.    

 

Purchasing Additional Firefighter Equipment: (continued)

Council member Solvie moved, seconded by Wohlers, to authorize the reallocation of funds for the purchase of additional fire fighter equipment.  Motion carried.

 

City Manager Report:  This was informational for the council.

 

OTHER BUSINESS:  Set Date for Budget Worksession:  This item was tabled until the next meeting. 

 

INFORMATIONAL ITEMS:  None

 

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:18 p.m.

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