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MINUTES    -     MORRIS CITY COUNCIL REGULAR MEETING    -     JULY 26, 2016

 

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 26th day of July, 2016, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

 

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

 

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers, Solvie, Miller, Storck and Mayor Giese.  Also present was City Manager Hill, Finance Director Raasch, City Attorney Jordan and Police Chief Tiegs. 

 

CITIZEN’S COMMENTS:  None

 

PUBLIC HEARING:  None

 

READING AND APPROVAL OF MINUTES:  7/12/16 Regular Meeting Minutes:  Council member Miller moved, seconded by Council member Solvie, to approve the 7/12/16 regular meeting minutes.  Motion carried.

 

7/12/16 Condensed Minutes:  Council member Wohlers moved, seconded by Mayor Giese, to approve the 7/12/16 condensed version minutes.  Motion carried.

 

ADDITIONS TO AGENDA:  Mayor Giese added the following items to the agenda:  1)Pay Estimate #4-Par Piping 2)Resolution Accepting a Bid and Authorizing a Contingent Notice of Award of Contract for the Water Treatment Plant Project 3) Sale of 2001 E350 van. 

 

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Miller, to approve the consent agenda which included the following items:

            A.         Audit of City Bills

            B.         Pay Estimate #1 - Riley Brothers (Oregon Avenue)

            C.         6/15/16 Tourism Board Minutes

            D.         Revenue & Expenditure Report

            E.         Application for Exempt Permit - Humane Society

            F.         Pay Estimate #4 - Par Piping (DENCO project)

Motion carried.

 

PETITIONS, REQUESTS AND COMMUNICATIONSGambling Report from American Legion:  Council member Miller moved, seconded by Storck, to accept the gambling application from the American Legion.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining as an officer of the Legion, motion carried.

 

ORDINANCES AND RESOLUTIONSResolution Authorizing Advertising for Bids for the 2016 Reclaim Project:  Hill stated with the retirement of the city’s engineer the city has to figure out how to handle reclaims for the future.  Hill explained he has been working with Jeff Kuhn of WSN and they came up with a plan but it would need to be bid out.  Hill indicated it needs to get done because there are a lot of roads that need work.  The list of potential reclaim roads was reviewed.  Hill noted the road that strikes him as being difficult to deal with is North Ridge Drive.  There was an original estimate of $100,000 for a road that only has 6 houses.  Hill stated the city has to look at how much money it has available and where it’s going to be used. 

 

Resolution Authorizing Advertising for Bids for the 2016 Reclaim Project: (continued)

Giese stated that road is still part of Morris even though there are only 6 houses there and sooner or later it’s going to have to be done.  Road width for upcoming projects was discussed.  Hill stated that people like what they have and will argue to keep the roads wider but there is a cost to doing that.   

 

Bids would be opened at 10:00 a.m. on Thursday, August 18th at City Hall. 

 

Council member Miller moved, seconded by Solvie, to adopt Resolution #3403-7-16, Resolution Authorizing Advertising for Bids for the 2016 Reclaim Project.  Upon a roll call vote taken and all present voting in favor, motion carried.  The council further moved to include Green River Road and North Ridge Drive as alternates on the bid. 

 

Resolution Accepting a Bid and Authorizing a Contingent Notice of Award of Contract for the Water Treatment Plan Project:  Hill indicated the city had a bid for a new water treatment plant that was good until June and at that point the company decided they would keep it open until July.  Hill stated at this time he is asking the council to accept the bid for the water treatment plant, contingent upon financing from the Public Facilities Authority.  Kris Swanson of Bolten & Menk was present at the meeting and stated there is very little risk in doing this and it helps the contractor so their suppliers hold on to the pricing they received.  The legislature is talking about holding a special session the 3rd week of August so the city would know more at that time. 

Swanson stated it is not likely the legislature would hold a special session after that time.  If the funding comes through construction could start in September.   

 

Council member Solvie moved, seconded by Wohlers, to adopt Resolution #3404-7-16, Resolution Accepting a Bid and Authorizing a Contingent Notice of Award of Contract for the Water Treatment Plant. 

 

Considerable discussion was held on the funding for the project.   

 

CITY MANAGER'S REPORTS & RECOMMENDATIONSCity Manager Newsletter:  This was informational for the council. 

 

Approval of Public Auction of Forfeited Properties:  Mayor Giese moved, seconded by Council member Wohlers, to approve the sale of parcels for public auction as presented by the County Auditor.  Motion carried.

 

Sale of 2011 Chevrolet  Impala, Engineering Office Furniture and Ford E350 Van:  Council member Wohlers moved, seconded by Solvie, to authorize the sale of a 2011 Chevy Impala, a 2001 Ford E350 van and office furniture from the engineering office.  Motion carried.

 

OTHER BUSINESS:  None

 

INFORMATIONAL ITEMSMorris Model & Green Step City:  This was informational for the council. 

 

Lunch & Learn:  This was informational for the council.

 

Appreciation for Law Enforcement:  Hill noted there would be an appreciation picnic for law enforcement on Tuesday, August 2nd from 4:00-6:00 at East Side Park.

 

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:11 p.m.

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