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MINUTES    -     MORRIS CITY COUNCIL REGULAR MEETING    -     JUNE 28, 2016

 

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 28th day of June, 2016, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

 

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

 

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers, Solvie, Miller, Storck and Mayor Giese.  Also present was City Manager Hill, Finance Director Raasch and Police Chief Tiegs. 

 

ADDITIONS TO AGENDA:  Mayor Giese added the following items to the agenda:  Correspondence from Rice Lake Construction and a Resolution Approving a State of MN Joint Powers Agreement with the City on Behalf of its Attorney and Police Department.

 

CITIZEN'S COMMENTSIntroduction of Engineer from WSN:  City Manager Hill introduced Jason Johnson from WSN, the city's inspector on the Oregon Avenue project.

 

Eutectics - Solar Feasibility Study Presentation:  Jeremy Kalin, Founder & CEO of Eutectics was at the meeting to present a Solar PV Feasibility Analysis.  Kalin stated the plan looks at putting solar panels on five city buildings which include City Hall, the Senior Center, Public Works garage, Liquor Store and the Wastewater Treatment Plant.  Eutectics analysis included recommendations for sizing, cost estimates, financing options and risk assessments.  Kalin noted they want to make sure they are adding value and not taking away from capital commitments.   

 

Kalin reviewed the two paths for the solar installation.  Both of the options include adding rooftop solar PV installations to city hall, the liquor store and the senior center, with financing through the state's Made in Minnesota solar incentive program.  This also includes a possible ground mount system at the public works building.  Kalin pointed out the drawback is that the Made in Minnesota program is a random drawing, with there being five times more applications than successful awards.  Kalin indicated the roof at the liquor store and senior center were in good condition, but city hall would need a new roof before installation of the solar panels could happen. 

 

Kalin stated that the second option deserves strong consideration.  It also suggests financing through the state's incentive program but also capturing the city's solar potential by entering into a process of collaboration with Ottertail Power Company.  At the size being looked at there would have to have a negotiated power agreement for the maximum solar opportunity at the water treatment plant and because Otter Tail Power owns (or charges the city for ) 80% of the street lights, which haven't been upgraded to LED.  Kalin pointed out the path forward is that in the next year the city would negotiate with Otter Tail to help them meet their state mandate to add solar to their system and in turn also help the city take advantage of their goal.

 

Council member Miller asked what the life of the systems would be.  Kalin noted most of them are 25 years with almost no maintenance.  Inverters are recommended to be replaced at 15 years but they are seeing them lasting all 25. 

 

Eutectics - Solar Feasibility Study Presentation: (continued)

Hill suggested Morris be a Green Step City because the city is already doing a lot of the things that green step cities are doing.  Hill noted in the end this will create energy just by using the sun without spending a lot to do it.  Hill stated no action was required at this time and he would continue to look closer at negotiations with Otter Tail Power.        

 

PUBLIC HEARING:  None

 

READING AND APPROVAL OF MINUTES:  6/14/16 Regular Meeting Minutes:  Council member Storck moved, seconded by Council member Miller, to approve the 6/14/16 regular meeting minutes.  Motion carried.

 

6/14/16 Condensed Minutes:  Council member Solvie moved, seconded by Wohlers, to approve the 6/14/16 condensed version minutes.  Motion carried.

 

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Solvie, to approve the consent agenda which included the following items:

            A.         Audit of City Bills

            B.         Revenue & Expenditure Report

            C.         Gambling Reports

Motion carried.

 

PETITIONS, REQUESTS AND COMMUNICATIONS:  None

 

ORDINANCES AND RESOLUTIONSResolution Approving a Refuse Agreement for 2016-2020 with Engebretson's:  Hill stated the biggest change was that the cart fees were rolled into the garbage service fees.  Rates will also be raised slightly, going from a bi-monthly rate of $44.50 to $45.00 for the first three years and then to $45.50 for the next two years.  Garbage tag fees will increase from $1.85 to $2.00.  Recycling is done through the county and paid for as part of property taxes.

 

Council member Solvie moved, seconded by Storck, to adopt Resolution #3395-6-16, Resolution Approving a Refuse Agreement for 2016-2020 with Engebretson's Sanitary Disposal Service, Inc.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

Resolution Approving a Land Lease Amendment with the University of MN for the Water Plant:

Hill stated the current water plant and city wells are on University property.  Hill noted when talk began about a new plant a new land lease was negotiated.  Hill asked the council to authorize this long term lease that gives the city the authority to build a new plant and it also gives additional land for another well just off the bike path.  The lease runs until 2092.  Hill noted this was already submitted to the state because the deadline for getting the Treatment Plant certified was June 30th.  If it wasn't certified the city would lose it's status on the list.  Hill indicated if for some reason there' a special session and the bonding bill goes through, everything is in place but the DENCO agreement.   

 

Resolution Approving a Land Lease Amendment with the University of MN for the Water Plant:

Mayor Giese moved, seconded by Council member Storck to adopt Resolution #3396-6-16, Resolution Approving a Land Lease Amendment with the University of MN for the Water Plant.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

Resolution Setting Fees and Charges:  Hill explained that the change in this resolution establishes an administrative fee for mowing grass, weeds, cars, junk, debris and garbage.   

 

Council member Wohlers moved, seconded by Mayor Giese, to adopt Resolution #3397-6-16, Resolution Setting Fees and Charges.  Upon a roll call vote taken and all present voting in favor, motion carried.

 

Resolution Approving a State of MN Joint Powers Agreement with the City of Morris on Behalf of its Attorney and Police Department:  Council member Miller moved, seconded by Wohlers, to adopt Resolution #3398-6-16, Resolution Approving a State of MN Joint Powers Agreement with the City of Morris on Behalf of its Attorney and Police Department.  Upon a roll call vote taken and all present voting in favor, motion carried. 

 

CITY MANAGER'S REPORTS & RECOMMENDATIONSBudget Guidance:  Council member Storck moved, seconded by Wohlers, to accept the 2017 budget guidance as presented by the City Manager.  Motion carried.

 

City Manager Newsletter:  This was informational for the council. 

 

OTHER BUSINESS:  None

 

INFORMATIONAL ITEMSLetter from Rice Lake Construction:  This letter extends the bid for the water treatment plant until July 29th

 

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:52 p.m.

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