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MINUTES - MORRIS CITY COUNCIL REGULAR MEETING - MAY 10, 2016

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 10th day of May, 2016, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.

ROLL CALL: Roll call was taken with the following members present: Council member Wohlers, Solvie, Miller, Storck and Mayor Giese. Also present was City Manager Hill, Finance Director Raasch, Public Works Director Dittbenner, City Engineer Fier, Police Chief Tiegs and City Attorney Jordan.

ADDITION TO AGENDA: Mayor Giese added the following items to the agenda:

1)Proposal from Lakes Area Web Services from the Tourism Board 2)Resolution Establishing Municipal State Aid Streets and 3)Resolution Approving Change Order 1 to the PDT Park Project.

CITIZEN'S COMMENTS: None

PUBLIC HEARINGS: None

READING AND APPROVAL OF MINUTES: 4/26/16 Regular City Council Meeting Minutes: Council member Miller moved, seconded by Council member Storck, to approve the 4/26/16 regular meeting minutes. Motion carried.

4/26/16 Condensed Version Minutes: Council member Wohlers moved, seconded by Storck, to approve the 4/26/16 condensed version minutes. Motion carried.

CONSENT AGENDA: Mayor Giese moved, seconded by Council member Miller, to approve the consent agenda which included the following items:

A. Audit of City Bills

B. Pay Estimate - Par Piping & Fabrication

C. April Transit Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS: Motion to Approve Sale of 03 Bus and 81 Truck: Council member Miller moved, seconded by Wohlers, to approve the sale of the 2003 Eldorado Bus and the 1981 International Truck. Motion carried.

Lakes Area Web Services: Hill stated one of the things the Tourism Board wants to do is more marketing and they have noticed the website is lackluster. Lakes Area Web Services is one of several companies that the Tourism Board looked at for help with the website. Hill noted there is about $50,000 in the tourism account. Hill recommended authorizing this company to come in and update the website so the board can move forward with even more marketing.

Wohlers indicated this bid is in the middle of the road and the board felt this was the best use of funds for what they're going to get. There is an initial set up cost of $8,500 with an annual fee of $2,200 for the first year.

Council member Miller moved, seconded by Storck, to go with the recommendation from the Tourism Board and hire Lakes Area Web Services for the tourism website design at a cost of $8,500 for set up and an additional $2,195 for an annual fee the first year. Motion carried.

ORDINANCES AND RESOLUTIONS: Resolution Establishing Municipal State Aid Streets: Hill explained this resolution would add the stretch of road from Atlantic to Oregon on East 2nd Street to the state aid system.

Council member Storck moved, seconded by Solvie, to adopt Resolution #3382-5-16, Resolution Establishing Municipal State Aid Streets. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving Change Order 1 to the PDT Park Project: Hill stated the crew doing the renovation project at PDT identified several things that needed to be adjusted in the contract. They are as follows:

1) Crack repair in Room 106 for $1,500

2) Replace existing counter top in Room 104 for $3,040

3) Remove wall furring at existing vent piping in Room 105 for $2,200

Council member Wohlers moved, seconded by Miller, to adopt Resolution #3383-5-16, Resolution Approving Change Order 1 to the Pomme de Terre Park Project. Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONS: PDT Park Directional Boring: Hill indicated the original quote to bore in the water line to PDT Park was about $29,000. The quote handed out to the council is for a total of $49,000 to finish the project. City Engineer Fier explained that the crew ran into some soil conditions that caused them to lose control of their equipment and they weren't confident they could get to where they needed to be. This quote includes them trying a different type of machine and they will shorten up the bore by starting closer to the reservoir and slice and bore in two different directions. Fier noted they would still be pressure testing the pipe. Hill indicated this is a $20,000 increase but believes getting the water to the park is still a good idea.

Council member Miller moved, seconded by Wohlers, to accept the new quote from CNR Contractors for $49,975. Upon a roll call vote taken and all present voting in favor, motion carried

TIF Elementary School Property: Rich Petty, representing East Point of Morris, LLC, was present at the meeting. Petty stated they are looking to the city for a $975,000 TIF note to cover eligible costs for an apartment facility to be built on the corner of East 5th and College Avenue. Hill noted this would be a 25 year, pay as you go tax increment project. Hill pointed out, as a comparison, the assisted living facility was about $525,000 for 25 years.

Petty noted the council was given a letter explaining the gap in financing and the appraisal for the property was inadequate to support the loan. Petty indicated if this goes through they would be ready to break ground June 1st, with a completion date of April of 2017. Petty explained that there are certain eligible costs associated with the TIF financing and if they don't have enough to get to the full $975,000 then they just don't use that much. East Point would be managed by INH Properties.

Petty stated they are eager to bring this apartment building to Morris as it fits a need and brings affordable, luxury apartments. Petty noted UMM has seen increased enrollment and they are also eager to have enhanced apartment living. The project would have 61 units with a mixture of mainly 2 bedrooms and a few 3 bedroom apartments. Petty indicated once they would reach occupancy of 80% they would like to do a second phase and add on roughly 30 more units. Petty stated they would probably have one full time maintenance person and their hope is that the quality of living helps retain employment in town. Rent would be anywhere from $900-$1,200. Hill stated quality housing is an issue in Morris and this fits a nitch just like the assisted living facility.

Hill explained one of the issues that raised the price of this project was the elevation of the land. Petty stated they spent $200,000 in soil corrections on this lot. The total cost of the project is $6.7 million.

Council member Wohlers moved, seconded by Storck, to adopt Resolution #3384-5-16, Resolution Authorizing Execution of a Development Agreement. Upon a roll call vote taken and all present voting in favor, motion carried.

City Manager Newsletter: Hill stated he unfortunately accepted City Engineer Fier's resignation this past Monday morning, effective June 3rd. Hill stated he has been working with WSN to figure out how to proceed. Fier has been with the city for 36 years.

OTHER BUSINESS: None

INFORMATIONAL ITEMS: None

ADJOURNMENT: There being no further business, Mayor Giese adjourned the meeting at 6:15 p.m.

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