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MINUTES - MORRIS CITY COUNCIL REGULAR MEETING - MARCH 8, 2016

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 8th day of March, 2016, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.

ROLL CALL: Roll call was taken with the following members present: Council member Wohlers, Solvie, Storck and Mayor Giese. Council member Miller arrived at 5:16 p.m. Also present was City Manager Hill, Finance Director Raasch, Police Chief Tiegs and City Attorney Jordan.

CITIZEN'S COMMENTS: Library information: Melissa Yauk, Head Librarian, was present at the meeting to discuss the library's collection materials. Yauk reviewed all the different materials that are available for people to check out, including e-books.

PUBLIC HEARINGS: None

READING AND APPROVAL OF MINUTES: 2/23/16 Regular City Council Meeting Minutes: Council member Storck moved, seconded by Council member Wohlers, to approve the 2/23/16 regular meeting minutes. Motion carried.

2/23/16 Condensed Version Minutes: Council member Solvie moved, seconded by Miller, to approve the 2/23/16 condensed version minutes. Motion carried.

CONSENT AGENDA: Mayor Giese moved, seconded by Council member Storck, to approve the consent agenda which included the following items:

A. Audit of City Bills

B. February Transit Report

C. Raffle License Reports

D. Gambling Reports

E. Application for Exempt Permit - Ducks Unlimited

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS: Application for Exempt Permit - Pheasants Forever: Council member Storck moved, seconded by Solvie, to approve the application for exempt permit for the Stevens County Pheasants Forever. Motion carried.

ORDINANCES AND RESOLUTIONS: Resolution Requesting Advanced Municipal State Aid Street Funding: Hill stated bids were opened in the morning for the Oregon Avenue project. The engineer's estimate was $2.2 million and the unofficial low bid was from Riley Brothers for $1,641,000. The other two bidders were Kuechle Underground and Breitbach Construction. This resolution authorizes a request for advance funding from the state aid system for $600,000 for the project. The project will have a total of a little over $1 million of state aid funding.

Council member Storck moved, seconded by Wohlers, to adopt Resolution #3374-3-16, Resolution Requesting Advanced Municipal State Aid Street Funding. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving Plans and Specifications and Authorizing Advertising for Bids for the Water Treatment Facility: Kris Swanson of Bolton & Menk was present at the meeting. Swanson stated the proposed new plant will be 4-5 times larger than the existing one. Swanson reviewed the plans for the layout of the plant. The existing facility would be demolished.

Swanson explained one of the features of the plant is a reclaim tank which will bring back about 85% of the water for drinking water purposes. This saves on water, ultimately reduces sanitary water flow and reduces energy. Swanson stated they believe it is worthwhile to try and rehabilitate well #7 and they will also drill another well because of the increased water usage with DENCO coming onto the system.

Swanson pointed out the exterior look of the building was requested by the University. Brick features and a high pitch steel roof have been incorporated into the design. The roof has a 20 year warranty and is a precast concrete structure which is needed for hanging the pipes. Swanson stated there does not need to be a fence around the structure of the University is not in favor of having one.

Swanson indicated the hardness of the city water will be reduced from 40 down to 5 grains of hardness. Swanson noted it will depend on personal preference whether or not someone wants to continue with a water softener. Swanson stated this plant will produce a lime sludge. The city will contract with someone to haul off the sludge at an approximate cost of $40,000 a year. If the city is able to find a local farmer who is interested in it, that cost could be brought down.

Swanson explained that currently water rates average $26 a month and that would increase to $53 per month. Those numbers are based on a $14 million plant with $3 million in grants. Customers will recoup savings on salt and wear and tear to appliances.

Hill stated the important thing to get across to the legislature is that the city is being required to build a water treatment plant due to MPCA regulations. Swanson noted they have recommended the city add another employee. It is estimated the plant will cost $500,000 a year to run which includes $400,000 for chemicals, $60,000 for an operator, sludge disposal and heating and electrical.

Swanson indicated there would be an adjustment period once the new plant is up and running because of changes in the water chemistry and flushing the pipes out. The city will need to implement an aggressive schedule for flushing to try and Swanson anticipates the process will take 1-3 months to clean up.

Swanson stated this resolution would give approval to the plans and specifications. The bid opening is scheduled for April 14th and the project needs to be certified by June 30th for funding. Swanson anticipates a construction period of 18 months.

Hill indicated the city needs to negotiate a new agreement with the city of Alberta. The old agreement didn't take into consideration building a brand new plant and softening water. Hill stated the same thing needs to be done with DENCO. The plant was sized bigger because of this additional customer coming on but the city needs to be guaranteed some type of payment to put that extra water capacity onto the system. Hill noted DENCO is aware of that and they are looking at some type of cash infusion up front.

Hill stated there is a local group lobbying for the water treatment plant and hopefully they can get the state to put extra money into this project. Hill explained it is in the best interest of every citizen and business person in Morris and Alberta to contact their legislature for funding, because whatever isn't funded the tax payers will be paying for.

Council member Solvie moved, seconded by Miller, to adopt Resolution #3375-3-16, Resolution Approving Plans and Specifications and Authorizing Advertising for Bids for the Water Treatment Facility. Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONS: City Manager Newsletter: This was informational for the council.

OTHER BUSINESS: None

INFORMATIONAL ITEMS: CGMC in Brief: This was informational for the council.

Board of Review Information: This was informational for the council.

ADJOURNMENT: There being no further business, Mayor Giese adjourned the meeting at 6:32 p.m.

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