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MINUTES - MORRIS CITY COUNCIL REGULAR MEETING - FEBRUARY 9, 2016

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 9th day of February, 2016, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.

ROLL CALL: Roll call was taken with the following members present: Council member Wohlers, Solvie, Miller, Storck and Mayor Giese. Also present was City Manager Hill, Police Chief Tiegs and City Attorney Jordan.

CITIZEN'S COMMENTS: Sheila Hemming, 20733 468th Avenue, was present at the council meeting. Hemming respectfully requested that she be exempt from refuse service as it is a financial hardship for her. City Manager Hill asked what she currently did with her garbage and Hemming indicated she burns it. Hemming felt she should be grandfathered in because of the annexation and she has a completely different property with a barn and a pasture.

Hill stated a person is not allowed to haul or burn their own garbage. Hill noted there is no grandfather clause and this is where health and safety come into play. City Attorney Jordan pointed out that Minnesota Statute 88.171 prevents burning of any garbage in the state of Minnesota.

Library information: Melissa Yauk was at the meeting and reviewed information with the council on which groups use the library, the reasons why they use the library and what they do while they are there. Yauk noted the library is open 300 days a year and of that the meeting room was used 228 days in 2015.

PUBLIC HEARINGS: None

READING AND APPROVAL OF MINUTES: 1/26/16 Regular City Council Meeting Minutes: Council member Storck moved, seconded by Council member Miller, to approve the 1/26/16 regular meeting minutes. Motion carried.

1/26/16 Condensed Version Minutes: Council member Wohlers moved, seconded by Solvie, to approve the 1/26/16 condensed version minutes. Motion carried.

CONSENT AGENDA: Mayor Giese moved, seconded by Council member Wohlers, to approve the consent agenda which included the following items:

A. Audit of City Bills

B. January Transit Report

C. Raffle License Report

D. Liquor License - Brick House

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS: Audit Information: Hill pointed out the Auditors would be coming next week to conduct the audit.

ORDINANCES AND RESOLUTIONS: Resolution Approving Plans and Specifications and Authorizing Advertising for Bids for the Oregon Avenue Improvement Project: Hill explained that the project is at the point where plans and specs have been completed. Jeff Kuhn of WSN was present at the meeting and stated the estimate for the project is $2.9 million, which is down from the original estimate of $3.1 million. Kuhn indicated the big change is that the state aid portion has gone up while the federal amount has stayed the same with a cap of $1.2 million. Kuhn anticipated there would be a good bunch of contractors interested in the work. Bids will be opened on March 8th at 10:00 a.m. at City Hall. After review and approval by the State, bids would be brought to the council at their March 22nd meeting. Kuhn stated work would start in the middle of May and be substantially completed by the beginning of November.

Council member Wohlers moved, seconded by Mayor Giese, to adopt Resolution #3369-2-16, Resolution Approving Plans and Specifications and Authorizing Advertising for Bids for the Oregon Avenue Improvement Project. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution for the Authorization to Execute MN DOT Airport Maintenance and Grant Contract: Hill explained this grant contract is for 2016-2017 which will reimburse the city for $28,861 for each of the two years.

Council member Storck moved, seconded by Miller, to adopt Resolution #3370-2-16, Resolution for the Authorization to Execute MN DOT Airport Maintenance and Grant Contract. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing an Application for a PFA Drinking Water Revolving Loan for the Water Treatment Plant: Hill stated this is a technical item that has to be done as part of the funding process. Hill indicated the resolution requires the city request a loan for the full $13.9 million for the water plant, but that amount would be offset by any grants or bonding money. The city is currently eligible for up to a $3 million grant from the PFA and is hoping to get up to $11 million from the State through the bonding bill.

Mayor Giese moved, seconded by Council member Solvie, to adopt Resolution #3371-2-16, Resolution Authorizing an Application for a PFA Drinking Water Revolving Loan for the Water Treatment Plant. Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONS: City Manager Newsletter: This was informational for the council.

Table Top Exercise - April 27th : The council was reminded of the rescheduled date for the table top exercise which is April 27th in Hancock.

OTHER BUSINESS: None

INFORMATIONAL ITEMS: None

ADJOURNMENT: There being no further business, Mayor Giese adjourned the meeting at 5:53 p.m.

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