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MINUTES - MORRIS CITY COUNCIL REGULAR MEETING - JANUARY 12, 2016

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 12th day of January, 2016, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.

ROLL CALL: Roll call was taken with the following members present: Council member Wohlers, Solvie, Miller, Storck and Mayor Giese. Also present was City Manager Hill, Finance Director Raasch, Fleet Manager Searle, Head Librarian Yauk and Police Chief Tiegs.

OFFICIAL ACTS: Election of Mayor Pro Tem: Council member Storck moved, seconded by Solvie, to continue with Miller as Mayor Pro Tem for 2016. Motion carried.

Appointments to Boards and Commissions: Mayor Giese moved, seconded by Council member Wohlers, to appoint the members to the various boards and commissions as listed. Motion carried.

Appointment of Ex-Officios: Mayor Giese moved, seconded by Council member Solvie, to leave the ex-officios the same as last year. Motion carried.

Designation of Official Newspaper: Council member Wohlers moved, seconded by Miller, to designate the Morris Sun Tribune as the official newspaper of the Morris City Council. Motion carried.

CITIZEN'S COMMENTS: Library Year End Update: Melissa Yauk was present at the meeting and reviewed the activities of the library for 2015.

PUBLIC HEARINGS: None

READING AND APPROVAL OF MINUTES: 12/22/15 Regular Meeting Minutes: Council member Solvie moved, seconded by Council member Storck, to approve the 12/22/15 regular meeting minutes. Motion carried.

12/22/15 Condensed Version Minutes: Council member Wohlers moved, seconded by Miller, to approve the 12/22/15 condensed version minutes. Motion carried.

CONSENT AGENDA: Mayor Giese moved, seconded by Council member Wohlers, to approve the consent agenda which included the following items:

A. Audit of City Bills

B. December Transit Report

Motion carried.

Council member Miller asked if the city could designate where the public works employees get their health cards from because it seems that the chiropractor in town is much cheaper than a couple of the other places. Hill noted he thinks that the city could make that designation.

PETITIONS, REQUESTS AND COMMUNICATIONS: Motion to Approve Sale of City Property: Council member Solvie moved, seconded by Council member Storck, to approve the sale of office partitions from City Hall, the 1995 van and the 2000 Ford 150 pickup. Motion carried.

ORDINANCES AND RESOLUTIONS: Resolution Adopting the 2016 Morris City Council Standing Rules: Council member Solvie moved, seconded by Wohlers, to adopt Resolution #3365-1-16, Resolution Adopting the 2016 Morris City Council Standing Rules. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing Finance Director to Designate Depositories: Council member Solvie moved, seconded by Storck, to adopt Resolution #3366-1-16, Resolution Authorizing Finance Director to Designate Depositories. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving Memorandums of Agreement for the Firefighting Self-Contained Breathing Apparatus (SCBA) Equipment Use and Transfer: Hill stated the city of Morris is the lead fiscal agent for an Assistance to Firefighter Grant application. The total grant being asked for is $509,000 which includes a reimbursement of $1,500 for the grant writing. If the city doesn't get the grant it spells out that each one of the departments, which include Morris, Cyrus, Chokio, Donnelly and Hancock, will pay for a portion of the grant writing. Hill explained the city would own the equipment until it has used up its useful life and then it would be transferred to each city. This was the same thing that was done with the radios.

Council member Storck moved, seconded by Miller, to adopt Resolution #3367-1-16, Resolution Approving Memorandums of Agreement for the Firefighting Self-Contained Breathing Apparatus (SCBA) Equipment Use and Transfer. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Accepting a Bid and Awarding a Contract for the PDT Park Project: Hill explained that bids were opened for the project and costs were higher which wasn't a surprise. Hill noted after talking with the DNR the city is able to submit a new cost breakdown for the use of the $119,000 in grant funds and would go ahead with only the remodel of the pool concession/bathroom building. The patio area, canopy and fix up of the old shelter would not be done at this time. The only requirement the DNR had was that they want to make sure the water hook up project is done before they pay out the grant money.

Hill stated the city received two bids from Kuhl Construction of Alexandria and Chester Contracting of Willmar. Hill recommended the council accept the bid from Chester Contracting, Inc. of Willmar in the amount of $171,400. Hill suggested that the additional money needed, beyond what was budgeted for the project, come from the capital outlay or liquor store funds.

Council member Storck moved, seconded by Miller, to adopt Resolution #3368-1-16, Resolution Accepting a Bid and Awarding a Contract for the PDT Park Project. Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONS: Downtown Snow Removal: Hill stated the bottom line is that he is recommending the city leave things the way they are right now. The council agreed. Mayor Giese asked that if the city crew notices a business that is continually making snow removal a hassle it be addressed.

City Manager Newsletter: In discussing the possible sale of some additional land in Industrial Park, Council member Solvie asked if the council could receive and review the information ahead of time before it comes to them for a vote. Solvie stated he understands the privacy issue, but at times he feels out of the loop with what is happening. Hill stated he does not want the council to feel like they ever have to vote on something they aren't ready to proceed with. Hill explained this type of government puts negotiations in his hands but all he does is put it together and make a recommendation. Hill noted he would not have a problem presenting the information similar to how a first reading of an ordinance is done to give the council some time to process the information.

NEW BUSINESS: None

OLD BUSINESS: None

INFORMATIONAL ITEMS: Coalition of Greater MN Cities Legislative Action Day: This was informational for the council.

ADJOURNMENT: There being no further business, Mayor Giese adjourned the meeting at 6:15 p.m.

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