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MINUTES   -   MORRIS CITY COUNCIL REGULAR MEETING   -   DECEMBER 22, 2015

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 22nd day of December, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers,   Solvie, Miller, Storck and Mayor Giese.  Also present was City Manager Hill, Finance Director Raasch, Police Chief Tiegs and City Attorney Jordan.  City Engineer Fier arrived at 5:20.

ADDITION TO AGENDA:  Mayor Giese added to the agenda a Resolution Authorizing a Fund Transfer.

CITIZEN'S COMMENTS:  Library Board:  Jayne Blodgett, the current chair of the Library Board, was present at the meeting, along with other members of the board, to give the council an update on their plans to either remodel and/or expand the library facility.  The library was built in 1968 and renovated in 1999.  There are 6 computers with an average of 25 users per day.  The library has 7,000 card holders and offers 60 programs a year with 4_ full time employees and over 500 volunteer hours.  Blodgett stated as a board they decided they wanted to go forward with an architect since the aging building doesn't meet the needs of the community.  Blodgett pointed out the library does not have enough computers, collaborative or meeting space and not enough individual work space.  They would like to see a better separation of space for the children's time as well.  The ongoing problems with the building include an antiquated heating and cooling system, no ventilation in the bathrooms and lack of an office for the director.  In addition, the board would like to see a self-check out area.

Blodgett stated the 3 options for remodeling include renovation at an estimated cost of $2.3 million, renovation and expansion for $3.2 million or to build new for 5.2 million.  Blodgett pointed out they would like to hold informational sessions with community members to get an idea of needs and wants and to research some funding options including library renovation grants that may be available through the State Department of Education.  The board may also be looking at a referendum of some sort depending on how much money is raised.

Council member Solvie moved, seconded by Miller, to support the efforts of the library board in continuing to look into renovation/expansion possibilities at the public library.  Motion carried.

PUBLIC HEARINGS:  None 

READING AND APPROVAL OF MINUTES:  12/8/15 Regular Meeting Minutes:  Council member Miller moved, seconded by Council member Storck, to approve the 12/8/15 regular meeting minutes.  Motion carried.

12/8/15 Condensed Minutes:  Council member Solvie moved, seconded by Wohlers, to approve the 12/8/15 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Solvie, to approve the consent agenda which included the following items:

         A.      Audit of City Bills

         B.      Application for Exempt Permit - Deer Hunters

         C.      SCEIC Minutes, 11/12/15

         D.      Community Ed Information

         E.       Revenue & Expenditure Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS:  Gambling Report - American Legion:  Council member Miller moved, seconded by Council member Storck, to accept the gambling report from the American Legion.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining as an officer of the Legion, motion carried.

Motion to Accept a Donation - Fire Relief Association:  Council member Wohlers moved, seconded by Solvie, to accept a donation of $12,000 from the Fire Relief Association to remodel the kitchen at the fire hall.  Motion carried. 

ORDINANCES AND RESOLUTIONS:  Resolution in Support of Increasing LGA:  Hill stated he thinks it is important to have contact with the state representatives and let them know they need to fight for the city.  Hill suggested sending a letter and he would be willing to draft one for all council members to sign.     

Mayor Giese moved, seconded by Storck, to adopt Resolution #3358-12-15, Resolution in Support of Increasing LGA. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Renewing the WSN Engineering Services Agreement for 2016:  Council member Miller moved, seconded by Council member Wohlers, to adopt Resolution #3359-12-15, Resolution Renewing the WSN Engineering Services Agreement.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving and Accepting a CERTS Grant:  Hill stated as part of the Morris Clean Energy Hub project, the City applied and received a grant from the West Central Clean Energy Resources Team to assist with development of the project.  This resolution would accept a $5,000 grant for additional support in developing the Morris Clean Energy Hub project.

Council member Wohlers moved, seconded by Council member Solvie, to adopt Resolution #3360-12-15, Resolution Approving and Accepting a CERTS Grant.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing an Agency Agreement #1002149:  Hill stated this is a housekeeping item since Oregon Avenue will have federal money coming in.  This is an agency agreement with MN DOT where they will act on the city's behalf.

Council member Solvie moved, seconded by Council member Miller, to adopt Resolution #3361-12-15, Resolution Authorizing an Agency Agreement #1002149.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving an Agreement to Transfer Land:  Hill explained the plan is to widen out a narrow stretch of South Oregon Avenue just south of South Street.  In order to do that the city needed to acquire an additional 6' x 150' for new right of way.  This land would be acquired by the city from Scott and Beth Heinrich in exchange for some special assessment considerations. 

Council member Miller moved, seconded by Storck, to adopt Resolution #3362-12-15, Resolution Approving an Agreement to Transfer Land.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing Fund Transfer:  Council member Solvie moved, seconded by Mayor Giese, to adopt Resolution #3363-12-15, Resolution Authorizing Fund Transfer, transferring $20,000 from the capital outlay fund to the PDT Park Legacy grant fund.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing Fund Transfer:  Mayor Giese moved, seconded by Wohlers, to adopt Resolution #3364-12-15, Resolution Authorizing Fund Transfer, transferring $25,000 from the capital outlay fund to the Oregon Avenue storm sewer fund.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONS:  Closing of City Offices at Noon on Christmas Eve:  Mayor Giese moved, seconded by Council member Storck, to close city offices at noon on Christmas Eve.  Motion carried.

2016 Licenses:  Council member Miller moved, seconded by Wohlers, to accept the 2016 licenses as present, pending insurance as noted.  Motion carried.

City Manager Newsletter:   Considerable discussion was held about snow removal.

NEW BUSINESS:  None

OLD BUSINESS:  None

INFORMATIONAL ITEMS:  2015 Property/Casualty Dividend:  This was informational for the council.

Correspondence from CGMC:  This was informational for the council.

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:45 p.m.

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