MINUTES–MORRIS CITY COUNCIL REGULAR
MEETING–SEPTEMBER 9, 2014
The regular meeting of the
Morris City Council was called to order at 5:15 p.m. this 9th day of
September, 2014, by Mayor Giese in the Council Chambers of the Morris Senior
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.
ROLL CALL: Roll call was taken with the following
members present: Council member Wohlers, Miller, Storck and Mayor
Giese. Council member Solvie was absent. Also present was City Manager
Hill, Public Works Director Dittbenner, Police Chief Tiegs, City Engineer Fire
and City Attorney Jordan.
CITIZENíS COMMENTS: None
PUBLIC HEARINGS: None
READING AND APPROVAL OF
MINUTES: 8/26/14 Regular
Meeting Minutes: Council member Miller moved, seconded by Council
member Wohlers, to approve the 8/26/14 regular meeting minutes. Motion
Version Minutes: Council
member Storck moved, seconded by Miller, to approve the 8/26/14 condensed
version minutes. Motion carried.
CONSENT AGENDA: Mayor Giese moved, seconded by Council
member Storck, to approve the consent agenda which included the following
of City Bills
Estimate #1 – DENCO project
for Exempt Permit – Relief Assn.
for Exempt Permit – UMM
Planning Commission Minutes
SCEIC Minutes and Information
PETITIONS, REQUESTS AND
RESOLUTIONS: Resolution Approving
the 2014 Tax Levy, Payable in 2015: Hill stated he is recommending
the city tax levy be set at $1,288,529, which is the same as last year.
The city levy has been frozen three times in the last four years. The
overall preliminary 2051 budget is $9,800,376. There is a modest increase
of 1% overall and an increase of 1.6% in the general fund.
Hill reviewed the key
budget issues with the council as presented in his memo. Hill recommended
setting a budget worksession at the next meeting.
Council member Wohlers
asked when the city would have to look at the water treatment plant. Hill
stated that would be next year. The city is on the list for a point
source grant. This would be a $9 million dollar plant and would be paid
back with user fees from the utilities.
Council member Wohlers
moved, seconded by Miller, to adopt Resolution #3256-9-14, Resolution Approving
the 2014 Tax Levy, Payable in 2015. Upon a roll call vote taken and all
present voting in favor, motion carried.
the 2015 Preliminary Budget and Setting a Public Hearing:
Mayor Giese moved,
seconded by Council member Storck, to adopt Resolution #3257-9-14, Resolution
Approving the 2015 Preliminary Budget and Setting a Public Hearing for 6:00
p.m. on December 9, 2014. Upon a roll call vote taken and all present
voting in favor, motion carried.
Resolution Approving an
Engineering and Financial Feasibility Study Report for the Oregon Avenue
Improvement Project: Jeff
Kuhn of WSN was present at the meeting. Kuhn stated the Oregon Avenue
project mainly consists of a storm sewer improvement. This should
alleviate some of the localized flooding in this area and improve conditions
Kuhn explained that the
project starts on East 4th Street and goes down to Elm Street.
The project will be done in several phases. From East 4th to
South Street will be eligible for state aid. South Street to Elm Street
will have some federal and State aid money that will mainly contribute to the
storm sewer itself. This will allow the city to keep the storm sewer
assessments at a lower rate. The storm sewer assessment area for this
project is fairly large. Kuhn stated the street design will be 36í and
will be narrowed if it is wider in spots.
There are also three one
block segments included in the project: Pacific Avenue (from West 5th
to 6th), Oregon Avenue from East 8th to 9th,
and East 5th Street from Oregon to California Avenue.
Miller asked what would be
going in behind the fire hall. City Engineer Fier stated it would be
storm sewer and sanitary sewer. Kuhn noted the storm sewer will still get
used behind there but it wouldnít be as taxed as before. This would help
alleviate some of that flooding thatís occurring back there. Wohler
pointed out that this project more than doubles the size of the storm
sewer. Kuhn indicated it is just the nature of trying to catch up with other
Kuhn noted it would be
best to call for bids early. The federal share for the project is going
to be capped, even if the bids come in higher as there is a certain dollar
figure allocated to this project. Kuhn noted 80% is the general rule of thumb.
The estimated cost of the
project is $3,151,000 with a little over $1.1 million in federal money and
$500,000 to $600,000 in state aid money. A portion of the federal money
is from 2017 so the city will have to front some of the cost of that with a
short term bond. Hill stated the estimated assessment for a 50 foot lot
is about $7,200.
Hill stated after the last
project the city decided it does not want to include sidewalks in these
projects anymore, unless they are 100% funded by the government. Staff
also be coming up with a
different formula for the street assessment and treat it more like water and
sewer with regard to connections.
Hill added that he would
be presenting a plan for sidewalks. A map has been completed of the
location of sidewalks. Letters will be sent to property owners informing
them they will have a certain amount of time to put in or repair
sidewalks. If it doesnít get done, the city will do it and assess the
owner. Hill noted that property owners can request to have their sidewalk
done on project areas and have it assessed to their taxes.
Mayor Giese moved,
seconded by Council member Storck, to adopt Resolution #3258-9-14, Resolution
Approving an Engineering and Financial Feasibility Study Report for the Oregon
Avenue Improvement Project. Upon a roll call vote taken and all present
voting in favor, motion carried.
Resolution Calling for
a Preliminary Assessment Hearing for the Oregon Avenue Improvement Project: Council member Miller moved, seconded by
Wohlers, to adopt Resolution #3259-9-14, Resolution Calling for a Preliminary
Assessment Hearing for the Oregon Avenue Improvement Project and setting the
public hearing for 5:20 p.m. on October 14th. Upon a roll call
vote taken and all present voting in favor, motion carried.
a Legacy Grant Application:
Council member Miller moved, seconded by Storck, to adopt Resolution
#3260-9-14, Resolution Authorizing a Legacy Grant Application. Upon a
roll call vote taken and all present voting in favor, motion carried.
CITY MANAGERíS REPORTS
& RECOMMENDATIONS: Motion
to Approve Sale of Card Catalog from the Public Library: Council
member Wohlers moved, seconded by Mayor Giese, to authorize the sale of the old
wood card catalog from the library. Motion carried.
Implementation Grant Program:
This was informational for the council.
Mayor and City Council
Salaries: Hill stated he
would leave this decision up to the council and provided them with an updated
comparison of mayor and council salaries. The current salary is $6,000
for the mayor, $5,000 for council members and a $40 per diem for attending
special meetings. Storck suggested raising the pay and forgetting about
$40 per diem for special meetings. Hill noted these rates have been in
effect since January of 2007. Wohlers stated compared to like cities,
Morris is being compensated fairly. Giese agreed that itís not totally
out of whack. Miller pointed out some of the other cities are getting
other reimbursements that add up.
increasing each salary by $500 a year and getting rid of the per diem. It
was the consensus of the council that this was a good idea.
Council member Storck
moved, seconded by Miller, to accept this as the first reading of Ordinance No.
97, An Ordinance Setting the Salaries for Mayor and City Council and set
the second reading and public hearing for 5:20 p.m. on September 23,
2014. Upon a roll call vote taken and all present voting in favor, motion
City Manager Report: This was informational for the council.
NEW BUSINESS: Miller asked if the council could get a
comparison of city manager salaries. Hill stated he would put that
together for the council.
OLD BUSINESS: None
INFORMATIONAL ITEMS: Local Development Organization
Designation: This was informational for the council.
ADJOURNMENT: There being no further business, Mayor
Giese adjourned the meeting at 6:29 p.m.