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MINUTES   –   MORRIS CITY COUNCIL REGULAR MEETING  –  MAY 27, 2014

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 27th day of May, 2014, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers, Storck and Mayor Giese.  Council member Solvie arrived at 5:16 p.m.  Council member Miller was absent.  Also present was City Manager Hill, Finance Director Raasch, Public Works Director Dittbenner, Police Chief Tiegs, and City Attorney Jordan. 

CITIZENíS COMMENTS:  None

PUBLIC HEARINGSApproving the Transfer of City of Morris Federal CDBG MIF Funds to the SCEIC:  Mayor Giese opened the public hearing at 5:18 p.m.

Hill explained that he attended a DEED training session on what to do with these funds and the bottom line is that if the city keeps them they are going to be considered federal funds so there will be a lot more regulations.  Hill recommended they be transferred to the SCEIC but that the funds only be used in the City of Morris and the SCEIC be required to provide reports to the council on any loan activity.  

Michael Haynes, SCEIC Director, and several board members were present at the meeting.  Haynes indicated this is a way of bringing federal tax dollars back to the community and it is not the local tax base that's paying for this.  The SCEIC has a solid history of lending with over $1.2 million in assets and 37 loans in the last 5-10 years.  Haynes stated that risks have to be taken for economic development and this lending helps projects go forward.  Haynes added that the Mayor and City Manager sit on the SCEIC board and the loan committee is made up of five bank presidents from Morris. 

Haynes noted that there are many projects they are working on so they need to know what direction this is headed. 

Mike Mahoney stated the loan funds will be managed just as they are today.  The members that make up the board and review the loans all have a finance background.   

Wohlers asked who decides what the interest rates are.  Mahoney indicated the SCEIC committee as a whole would make those decisions to coincide with what the market is doing. 

Mayor Giese closed the public hearing at 5:32 p.m. and brought the matter back to the council for action.

Council member Solvie moved, seconded by Storck, to adopt Resolution #3228-5-14, Resolution Approving the Transfer of City of Morris Federal CDBG MIF Funds to the SCEIC. 

READING AND APPROVAL OF MINUTES5/13/14 Regular Meeting Minutes:  Council member Storck moved, seconded by Solvie, to approve the 5/13/14 regular meeting minutes.  Motion carried.

5/13/14 Condensed Version Minutes:  Council member Wohlers moved, seconded by Mayor Giese, to approve the 5/13/14 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Storck, to approve the consent agenda which included the following items:

         A.      Audit of City Bills

         B.      Gambling Reports

         C.      Tourism Board Minutes, 4/16/14

         D.      Library Board Minutes, 4/9/14

         E.       Planning Commission Minutes, 4/15/14

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONSGambling Reports from American Legion:  Council member Storck moved, seconded by Wohlers, to accept the gambling reports from the American Legion.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining as an officer of the Legion, motion carried.

Motion to Approve $2,000 from Tourism Fund for PPD Fireworks:  Council member Wohlers moved, seconded by Solvie, to authorize approval of a $2,000 donation from the tourism fund for the PPD fireworks.  Motion carried.

ORDINANCES AND RESOLUTIONSDENCO Resolutions:  Hill explained that there is a $500,000 grant from DEED for the DENCO II Project.  In order to receive that money the city has to enter into a grant contract with DEED.  In addition, the city must also approve an easement and use agreement.  An easement is required because the city will purchase equipment and place it on DENCO II plant owned property.  The equipment will be used and maintained by DENCO II, which requires a use agreement.

Hill explained that the engineer's estimate for the project was $1.1 million and the bid came in at $1,758,000.  There was only one bid received, given the nature of the work and there arenít many companies that do this type of work. 

Mick Miller, representing DENCO II, was present at the meeting and stated that DENCO II is responsible for any costs that are not covered by the two grants from the MPCA and DEED.    

Council member Solvie moved, seconded by Storck, to adopt Resolution #3229-5-14, Resolution Approving an Easement and a Use Agreement for the DENCO II Project. Upon a roll call vote taken and all present voting in favor, motion carried.

Mayor Giese moved, seconded by Wohlers, to adopt Resolution #3230-5-14, Resolution Approving a DEED Economic Development BDPI Grant Contract.  Upon a roll call vote taken and all present voting in favor, motion carried.

Council member Wohlers moved, seconded by Solvie, to adopt Resolution #3231-5-14, Resolution Accepting a Bid and Authorizing a Contract for the DENCO II Project.  Upon a roll call vote taken and all present voting in favor, motion carried. 

Resolution Setting Fees and Charges:  Hill stated this was originally put on the agenda for an increase in an excavation permit deposit and then he came across some other needed changes as follows:

  • Remove the charge for bleacher rental since the city no long does this.
  • Change excavation permit deposit from $200 to $1,500.
  • Change snow emergency parking fines from $30 to a graduated scale starting at $50 for the first offense, $75 for the second and $100 for the third.
  • Remove charge for picnic table rental since the city no longer does this.
  • Remove language for softball field user fees since the city no longer charges for this.
  • Remove language for reading meters since it is now automated.

Council member Storck moved, seconded by Wohlers, to adopt Resolution #3232-5-14, Resolution Setting Fees and Charges.  Upon a roll call vote taken and all present voting in favor, motion carried.

Recess:  Mayor Giese recessed the meeting at 5:50 p.m. to hold a public hearing of the Morris Economic Development Authority.

Reconvene:  Mayor Giese reconvened the meeting at 5:56 p.m.

Resolution Adopting Assessment for Current Services:  Council member Solvie moved, seconded by Wohlers, to adopt Resolution #3233-5-14, Resolution Adopting Assessment for Current Services.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONSMotion to Approve Preliminary Plat – Riley's Commercial Development – First Addition:  Hill indicated the only adjustment he had them make to the plat was to change the name of Oregon Avenue to Commercial Drive.  Hill indicated everything the city requires in a plat is there. The Planning Commission would like to see sidewalks but they are not required in a plat.  Hill stated itís possible there may end up being some sidewalks in a portion of the area. 

Wohlers asked about the holding pond and who decided on the location.  Hill stated the developer decides the location.  Wohlers expressed concern that for a potential developer the holding pond takes away from prime real estate.  Hill pointed out it is up to the owner but part of it is that you have to put the pond where the drainage is.  MN DOT is hoping to drain some of their highway drainage into the pond as well.  Hill noted there is a mathematical formula that dictates how big the ponds have to be. 

Hill indicated City Engineer Fier has looked over the plat and he will be the inspector. 

Considerable discussion was held on the preliminary plat. 

Mayor Giese moved, seconded by Storck, to approve the preliminary plat (re-plat) of the Rileyís Commercial Development – First Addition, and that staff be instructed to look into the cost and process of putting in sidewalks in this development area.

City Manager Report:  This was informational for the council.

NEW BUSINESS:  Storck encouraged the council to take a look at the frontage road by Morris Bearing and to put pressure on the city manager to get the road fixed.  City Manager Hill stated staff has discussed this road and it has failed to the point where the city could not even do an overlay or reclaim.  Public Works Dittbenner indicated the city would mill it for now. 

OLD BUSINESS:  Hill informed the council that city staff would be cleaning up 111 East 9th Street sometime this week. 

INFORMATIONAL ITEMSNotice of Pay Equity Compliance:  This was informational for the council. 

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:15 p.m.

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