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MINUTES – MORRIS CITY COUNCIL REGULAR MEETING – OCTOBER 8, 2013

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 8th day of October, 2013, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers, Solvie, Storck and Mayor Giese. Council member Miller was absent.  Also present was City Manager Hill, Police Chief Tiegs, Finance Director Raasch and City Attorney Jordan. 

CITIZENíS COMMENTSOath of Office:  City Attorney Jordan administered the Oath of Office to new police officer Travis Clark. 

Promotion of Officer Reed to Sergeant:  Police Chief Tiegs presented Officer Reed for promotion to Sergeant for the Morris Police Department.  Badges were presented to Officer Reed.

PUBLIC HEARINGS:   None

READING AND APPROVAL OF MINUTES9/24/13 Regular Meeting Minutes:  Council member Storck moved, seconded by Wohlers, to approve the 9/24/13 regular meeting minutes.  Motion carried.

9/24/13 Condensed Version Minutes:  Mayor Giese moved, seconded by Council member Solvie, to approve the 9/24/13 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Storck, to approve the consent agenda which included the following items:

         A.      Audit of City Bills

         B.      Pay Estimate #5 – West 9th/10th/11th Street Improvements

         C.      Pay Estimate #4 – Dore & Associates

         D.      September Transit Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS:  None 

ORDINANCES AND RESOLUTIONSResolution Approving a Memorandum of Understanding with the LELS Local No. 11 Police Union:  Hill explained that there was a police officer that left employment with the City and when the time came to pay out severance, there was a problem with the language in the police union contract.   The sick pay severance language in that contract did not match the language for all other employees.  The police union filed a grievance and argued that the sick leave should be paid as a severance benefit because it was mentioned in the employee handbook.  Hill stated because it was not mentioned in the union contract the city was not able to make the payment. After meeting with a mediator it was the conclusion that the language should be the changed to match the rest of the city contracts.  This proposed memorandum of understanding establishes the language to allow payment of the sick pay severance and goes retroactive to July 1, 2013. 

Mayor Giese stated that as long as he has been on the council theyíve tried to maintain fairness, whether someone is in the union or not.  Solvie stated he agreed with the change but asked if there was any action going forward where the city would have the same understanding if the roles were reversed.  Solvie stated when dealing with contracts and unions he just wanted to put it out there so that the council can refer back to how things were handled.

Hill stated there would be an updated employee handbook because there are things in there that donít follow the city code, with discipline being one of them.  Hill stated this item just fell through the cracks and it should have been that way in the first place but there was no legal authority to change it. 

Council member Storck moved, seconded by Wohlers, to adopt Resolution #3188-10-13, Resolution Approving a Memorandum of Understanding with the LELS Local No. 11 Police Union.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Setting a Public Hearing to Consider a Public Facility Plan for a DENCO II MPCA Grant Project:  Hill stated as part of the MPCA and DEED grants for DENCO II, the city is required to hold a public hearing on their Facility Plan.  It is then submitted to MPCA and they officially approve it and move on to the plans and specs. 

Council member Wohlers moved, seconded by Mayor Giese, to adopt Resolution #3189-10-13, Resolution Setting a Public Hearing to Consider a Public Facility Plan for a DENCO II MPCA Grant Project and set the public hearing for 5:20 p.m. on October 22, 2013.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONSCity Manager Report:  City Manager Hill introduced Tony Reimers, the new Community Education Director. 

Hill explained with regard to the West side project they lost about 3 days because of the rain.  Hill noted pavement assessments would be added to this assessment and will be presented at the first meeting in November. 

The city wound up getting 75% of its costs reimbursed from FEMA related to the June wind storm. 

Police Chief Tiegs stated the new squad car for 2014 will be purchased from Heartland.  Tiegs recommendation will be for two cars since one was recently totaled.  That information will be presented with the final budget.

NEW BUSINESSSchedule Budget Worksession:  Mayor Giese moved, seconded by Council member Storck, to schedule a budget worksession for 5:15 on October 24th.  Motion carried.

Mayor Giese asked if the Fire Relief Association could be invited to a meeting for a few minutes and present what they do.  Hill suggested the council attend the annual Relief Association meeting that they are invited to.

OLD BUSINESS:  None

INFORMATIONAL ITEMS:  None

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 5:57 p.m.

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