MINUTES – MORRIS CITY COUNCIL REGULAR
MEETING – AUGUST 13, 2013
The regular meeting of the
Morris City Council was called to order at 5:15 p.m. this 13th day
of August, 2013, by Mayor Giese in the Council Chambers of the Morris Senior
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.
ROLL CALL: Roll call was taken with the following
members present: Council member Wohlers, Solvie, Miller, Storck and Mayor
Giese. Also present was City Manager Hill, Interim Police Chief Tiegs and City
ADDITIONS TO AGENDA: Mayor Giese added the following items to
the agenda 1)Street Dance Permit for Old #1 and 2)Pay Estimate #2 for Dore
& Associates for the former elementary school demolition.
CITIZENíS COMMENTS: None
PUBLIC HEARINGS: None
READING AND APPROVAL OF
MINUTES: 7/23/13 Regular
Meeting Minutes: Council member Storck moved, seconded by Miller, to
approve the 7/23/13 regular meeting minutes. Motion carried.
Version Minutes: Council
member Solvie moved, seconded by Wohlers, to approve the 7/23/13 condensed
version minutes. Motion carried.
8/1/13 Special Meeting
Minutes: Council member
Miller moved, seconded by Storck, to approve the 8/1/13 special meeting
minutes. Motion carried.
CONSENT AGENDA: Mayor Giese moved, seconded by Council
member Miller, to approve the consent agenda which included the following
of City Bills
Estimate #1 – F and S Concrete
Estimate #3 – West 9th/10th/11th Street
3.2 Beer License - Assumption Church
License Report – Morris Post Prom
License Report – Morris Rifle Club
& Expenditure Report
Dance Permit – Old #1
Estimate #2 – Dore & Associates (School Demolition)
PETITIONS, REQUESTS AND
to Enter Into an Agreement with School District No. 2769:
Council member Miller moved, seconded by Wohlers, to adopt Resolution #3173-8-13,
Resolution to Enter Into an Agreement with School District No. 2769. Upon
a roll call vote taken and all present voting in favor, motion carried.
Council member Storck
asked if the doors to the school were locked. Interim Police Chief Tiegs
stated only the main doors to the office and the main doors to the elementary
are supposed to be open but it doesn't always happen that way. Tiegs
indicated the unfortunate thing is that the kids know you can tap those doors
open with an allen wrench. This matter has been brought up to the school
and they don't want to spend the money to change the locks. Tiegs stated
the school is not as secure as they would like it to be but it's in the
Tiegs explained that there
are cameras in the school but they don't have someone that monitors the camera
while school is in session. Council member Solvie asked if the cameras
were recording. Tiegs noted they are but then it would take someone to
sit and review 8 hours of tape every day. Tiegs reiterated that theyíve
pointed it out to the school and they do not want to spend the money.
Tiegs noted the officerís presence at the school has reduced the amount of
calls the department used to have. They are also seeing a reduction in
the number of bullying cases. Tiegs stated there is some concern this
year as the 6th graders move into the high school building because
of space considerations.
Miller asked what the
penalty was if students leave the building. Hill indicated that would be
the schoolís responsibility. Tiegs stated officer Lieblís primary
function is not to watch the doors. Tiegs indicated there are a lot of
issues and it helps that she is there to deal with them before it becomes an
incident. Tiegs noted a lot of the students are comfortable talking to
City Attorney Jordan added
that Anita does a lot of the diversion when incidents happen. Jordan
stated instead of running them through the court system there is a plan set up
for remedying the situation before it gets to that. Tiegs stated a lot of
parents and students sought Anita out at the fair to say hello or ask questions
and that opens the door for them to meet other officers as well.
It was the consensus of
the council and staff that the presence of an officer at the school was a huge
asset and that Officer Liebl does a great job.
Resolution to Enter
Into an Agreement for Transit Services:
Hill explained this resolution approves the annual transit grant and not much
changes from year to year. The city is not buying a bus this year. Hill
noted most of the increases in expenses are the normal wages and
benefits. Hill explained he will be meeting with MN DOT on September 19th
with regard to the transit program. The program is heavily funded
by the state and federal government and one of the things they are trying to do
on the state level is stream line systems. The state handles approximately
64 transit grants and there is a push to reduce that number. Hill noted
MN DOT has talked to the city about working with Rainbow Rider but the city
likes the way things are run and unless there's a really good reason to join
together the city is not interested. However, Hill pointed out the bottom
line is that the city doesn't control the funding. Solvie asked if this could
this be forced upon the city and Hill stated it absolutely could. Miller noted
the city has a good system in place and hopes that things can be maintained the
way they are.
Council member Storck
moved, seconded by Miller, to adopt Resolution #3174-8-13, Resolution to Enter
Into an Agreement for Transit Services. Upon a roll call vote taken and
all present voting in favor, motion carried.
Assessment for Current Services:
Mayor Giese moved, seconded by Council member Wohlers, to adopt Resolution #3175-8-13,
Resolution Adopting Assessment for Current Services. Upon a roll call
vote taken and all present voting in favor, motion carried.
Into an Agreement for Airport Hangar:
Hill explained that the council has already done a resolution saying they
wanted to apply for the hangar grant and a resolution for the land. This resolution
basically says that when the state makes the offer the city going to accept it
and authorizes the city to sign the grant agreement as soon as it comes
in. The state has until September 13th to make an
Council member Solvie
moved, seconded by Storck, to adopt Resolution #3176-8-13, Resolution Entering
Into an Agreement for Airport Hangar. Upon a roll call vote taken and all
present voting in favor, motion carried.
CITY MANAGER'S REPORTS
& RECOMMENDATIONS: Tourism
Board Recommendation – Christmas Lights: Hill stated the
Tourism Board is recommending that the city use lodging tax dollars to help
fund new Christmas lights. Carolyn Peterson was present at the meeting
and stated a Community Pride Project was started in June and the goal of this
project was to have banners, benches, flowers, Christmas lights, etc. to make the
city more welcoming. Letters were sent throughout the county asking for
donations for this project. The estimated cost was close to $50,000 to
get all of these things done.
Peterson stated the
Tourism Board is recommending that the Lodging Tax Fund pay up to $10,000
towards the Christmas lights. The total for the lights is $19,436.
Solvie asked if they would be asking for more money down the line for the other
projects if they were to fall short again. Peterson stated the lights
were the priority and the other things would come only if the money was
there. Peterson indicated Monson Trucking is willing to pick up the
lights at no cost. Peterson noted the old lights could be sold or run
down some additional side streets.
Solvie asked what else comes
out of the lodging tax fund. Hill pointed out a little over $3,000 was
given to this yearís Prairie Pioneer Days, while $20,000 goes to the Tourism
Office at the Chamber. The rest goes to promoting and marketing Morris as
a tourist destination.
Council member Miller
moved, seconded by Solvie, to authorize using up to $10,000 of lodging tax
money for Christmas lights.
City Manager Report: Hill noted that with the recent hail storm the
city ran into an issue with a couple of companies that came into town trying to
sell their services. Companies have to get a peddlers permit and a fee is
required. There are two companies working in town with permits with
relatively the same name, Aspen Contracting and Aspen Exteriors.
Council member Solvie asked
why the alarm was not sounded during the recent storm. Tiegs explained
that the long and short of it is that there was a miscommunication that
happened the day of the storm. Tiegs noted most people got the emergency
management alert before law enforcement got the notice from he National Weather
Service. Tiegs noted that the spotters did not ever see any formation
that looked like it was going to organize into a tornado. Tiegs indicated
they have since looked at the current policy and will start advertising that if
the NWS puts out any kind of a warning the alarm will be sounded. Tiegs pointed
out the department also doesnít want people to get used to hearing the siren
and then ignore it.
Hill noted that a phone
call is still the best way to get a warning out to people. Storck argued
that not everybody has that service. Hill suggested that may be a good
project for the boy scouts or some organization to get that set up for
people. Tiegs encouraged citizens to check out the police departmentís
website and facebook page for the updated policy.
NEW BUSINESS: Accept Resignation of Julie Monroe from
Library Board and Appoint Becky Hennen: Mayor Giese moved, seconded
by Council member Miller, to accept the resignation of Julie Monroe from the
Library Board. Mayor Giese appointed Becky Hennen to the Library Board.
OLD BUSINESS: None
INFORMATIONAL ITEMS: None
ADJOURNMENT: There being no further business, Mayor
Giese adjourned the meeting at 6:11 p.m.