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MINUTES  –  MORRIS CITY COUNCIL REGULAR MEETING  –  JUNE 11, 2013

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 11th day of June, 2013, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers, Solvie, Miller, Storck and Mayor Giese. Also present was City Manager Hill, Finance Director Raasch, Police Chief Beauregard and City Attorney Jordan. 

ADDITION TO AGENDAQuote from Keeprs:  Mayor Giese added a quote from Keeprs to the agenda.

CITIZENíS COMMENTS:  None

PUBLIC HEARINGS:   None

READING AND APPROVAL OF MINUTES5/28/13 Regular Meeting Minutes:  Council member Miller moved, seconded by Storck, to approve the 5/28/13 regular meeting minutes.  Motion carried.

5/28/13 Condensed Version Minutes:  Council member Solvie moved, seconded by Wohlers, to approve the 5/28/13 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Miller, to approve the consent agenda which included the following items:

         A.      Audit of City Bills

         B.      Pay Estimate #1 – West 9th/10th/11th Street Improvements

         C.      May Transit Report

         D.      Application for Temporary On Sale Liquor License – Morris Eagles

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONSGambling Report from American Legion:  Council member Storck moved, seconded by Wohlers, to accept the gambling report from the American Legion.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining as an officer of the Legion, motion carried.

ORDINANCES AND RESOLUTIONSResolution Accepting Insurance Renewal Proposal:  Tom Quam of Bremer Insurance was present at the meeting and reviewed the city's insurance renewal proposal with the League of MN Cities Insurance Trust.  The expiring premium was $223,594, with a renewal premium of $238,656.     

Council member Wohlers moved, seconded by Council member Storck, to adopt Resolution #3162-6-13, Resolution Accepting Insurance Renewal Proposal.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Establishing Municipal State Aid Route 115:  Hill explained that when everything got sent into the state for the Oregon Avenue project they rejected two blocks on Oregon Avenue between East 7th and 6th and 6th and 5th because it is a one way street.  The state wonít allow it unless there is a road somewhere else that goes the opposite direction.  These two resolutions make that adjustment. 

Mayor Giese moved, seconded by Council member Solvie, to adopt Resolution #3163-6-13, Resolution Establishing Municipal State Aid Route 115.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Establishing Municipal State Aid Route:  Council member Storck moved, seconded by Council member Wohlers, to adopt Resolution #3164-6-13, Resolution Establishing Municipal State Aid Route (the State will assign a #).  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONSOttertail Outdoor Lighting Maintenance Agreement:  This agreement allows Ottertail to do maintenance on the lights that the city owns.  Council member Wohlers moved, seconded by Solvie, to accept the Ottertail Outdoor Lighting Maintenance Agreement.  Motion carried.

Budget Guidance:  Hill stated this year the city saw a favorable outcome at the legislature with the additional LGA and the sales tax exemption.  The goal is to make sure the general fund and library fund levies have a 0% increase.  Hill stated wages are settled for next year with a 2% increase.  LGA is going to be $170,670 more for the next year.  The sales tax exemption could add up to an additional $80,000 for the city.  Hill stated he hopes to find enough savings in the general fund to offset the debt service levy.  

With regard to health insurance costs, Hill indicated that Obama care might have an impact on the city with possibly having to provide health insurance for employees that are less than 40 hours a week.  There are some questions as to what it means as far as health insurance, which doesn't necessarily mean the city pays for it. 

Mayor Giese moved, seconded by Council member Storck, to approve the 2014 budget guidance.  Motion carried.

City Manager Report:  Hill stated it is a very busy time right now for the city.  The demolition company for the old school is stockpiling dirt in the parking lot from the West side project to use as fill dirt.  Concerns were raised that there should be fencing around the area. 

Wohlers asked about subcontracting out the school project.  Hill stated typically these contractors will hire subs.  Wohlers expressed concern that it would hold up the project.  Hill indicated it has to be done by September 30th or the company will be penalized.  The city's engineer is looking over the project.  Hill indicated they have to do it the right way or they don't get paid, that's why there is a bond for the whole cost of the project.

East 4th Street from Columbia down to College was torn up as part of the reclaim process. 

Wohlers asked where the consolidation of services was at with the fire department.  Hill explained right now they are in the process of researching the documents that are needed.  Considerable discussion was held on how the joint services may work. 

Quote from Keeprs:  Police Chief Beauregard asked for a modification to the 2013 budget under the capital outlay for the purchase of new glock handguns.  Beauregard stated they typically change out their guns every 8 to 9 years and these are due to be replaced.  Beauregard explained one of the reasons he is doing it now instead of next year is that on their last shoot they had two failures with their springs.  One of the guns was able to be repaired and the other is out of service.  In addition, two of the night sights are failing.  Beauregard stated to overhaul the guns would cost $113 each when to buy new would be $149 with trade in.  Beauregard stated the money is available in the capital outlay fund as they had money set aside for vests that ended up being paid for with state and federal money. 

Council member Solvie moved, seconded by Storck, to approve the quote from Keeprs for the purchase of new glock handguns for a total of $1,788 with trade in.  Motion carried.

NEW BUSINESS:  None

OLD BUSINESS:  None

INFORMATIONAL ITEMSSingle Sort Recycling Information:  This was informational for the council.

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:30 p.m.

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