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MINUTES  –  MORRIS CITY COUNCIL REGULAR MEETING  –  MAY 14, 2013

The regular meeting of the Morris City Council was called to order at 9:00 a.m. this 14th day of May, 2013, by Mayor Giese in the auditorium of the Morris Area High School.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers, Solvie, Miller, Storck and Mayor Giese. Also present was City Manager Hill, Finance Director Raasch, Sergeant Ross Tiegs, City Engineer/Surveyor/Inspector Fier, Fleet Manager Searle and City Attorney Jordan. 

CITIZENíS COMMENTS:  None

PUBLIC HEARINGS:   None

READING AND APPROVAL OF MINUTES4/23/13 Regular Meeting Minutes:  Council member Miller moved, seconded by Solvie, to approve the 4/23/13 regular meeting minutes.  Motion carried.

4/23/13 Condensed Version Minutes:  Council member Solvie moved, seconded by Wohlers, to approve the 4/23/13 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Storck, to approve the consent agenda which included the following items:

         A.      Audit of City Bills

         B.      April Transit Report

         C.      Gambling Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONSGambling Report from American Legion: Council member Miller moved, seconded by Storck, to accept the gambling report from the American Legion.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining as an officer of the Legion, motion carried.

ORDINANCES AND RESOLUTIONSResolution Approving an Engineering Services Agreement with TKDA Engineering for the Construction of an Airport Hangar:  City Manager Hill stated this is the first step in building a hangar from the construction standpoint.  The city is seeing a tremendous increase in the amount of air traffic at the airport.  Superior Industries has purchased three airplanes including a big King Air 350 that's taking up quite a bit of space in the existing hangar.  The city was originally going to do a parallel taxiway but decided that a hangar project was more important, plus there were some federal funding changes that took place.  Hill is asking the council to authorize entering into an engineering services agreement with TKDA.  The estimated cost of the project is $700,000 with the state share at $14,000 and the federal share at $609,000.  The cityís share is $77,000.  Hill explained that because this is an airport hangar the city will lease it out and that's how the local share gets paid back. 

Resolution Approving an Engineering Services Agreement with TKDA Engineering for the Construction of an Airport Hangar: (continued)

The hangar will be 95 x 110 to allow for the wing expanse for the biggest plane.  The new hangar will be located east of the two long green hangars.  Hill noted the Airport Advisory Board has been talking about building two hangars but there is a 75 foot setback from the highway right of way which will severely limit the amount of space there is to build hangars.  There is, however, enough interest in hangar space to fill two new hangars. 

Miller asked if there could be additional doors added to the hangar.  Hill stated it is common for planes to be moved around and this hangar will have a larger door.  The problem with adding another door is that the whole area around the door would have to be paved.  Hill noted Superior Industries did buy a $36,000 tug to move their plane.   

Mayor Giese moved, seconded by Council member Storck, to adopt Resolution #3155-5-13, Resolution Approving an Engineering Services Agreement with TKDA Engineering for the Construction of an Airport Hangar.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Establishing the Oregon Avenue Storm Sewer Improvement Project and Ordering Feasibility Studies:  Hill stated this is the project for next year on the capital improvement plan.  The Oregon Avenue storm sewer improvement project will be to rebuild the storm sewer along Oregon Avenue from East 4th south to Elm Street.  Hill indicated one of the issues that came up during staff discussions is whether or not the storm sewer is sized right going all the way out to the PDT river, so along with an  engineering feasibility study staff is asking for a hydraulic study.  Hill pointed out at some point in the future MPCA is probably going to be monitoring the discharge of storm sewer.  Also, Green River road isn't the best and there are two intersections that don't match up.  Hill asked the council to establish this project and then order the feasibility study, including a hydraulic study. 

Hill stated this will eliminate the water backing up into the 4th Street/Oregon Avenue area during a heavy rain.  Hill explained that one added twist is that the federal government is looking at making additional transportation funds of about $1.5 million available and the city will hopefully incorporate that into the project.  The end result could be that the city gets a new storm sewer system, the needs of the new storm sewer discharge regulations are met and Green River Road is fixed, along with correcting two intersection problems. 

Council member Miller moved, seconded by Wohlers, to adopt Resolution #3156-5-13, Resolution Establishing the Oregon Avenue Storm Sewer Improvement Project and Ordering Feasibility Studies.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER'S REPORTS & RECOMMENDATIONSMotion to Apply for Fire Assistance Matching Grant:  Council member Wohlers moved, seconded by Miller, to authorize applying for a DNR grant for turnout gear for the Fire Department.  Motion carried.  Hill noted the local match would be $2,500 and there was money in the budget for this.

Additional Road Maintenance – 2013:  Hill stated that the roads in the city took a beating this winter so staff has talked about adding some additional road maintenance for 2013 to include some reclaiming maintenance.  Hill reviewed the additional road work as follows:  East 4th Street will be done as a reclaim, Montana Avenue from East 7th to East 1st and East 1st from Atlantic Avenue to Columbia Avenue.  The bike path on the west side of the river will also be done.

Hill explained that this will be paid for by transferring some additional reserves from the capital outlay fund and transferring some money from liquor store reserves. 

Wohlers stated the city has gotten by lucky with the mild winters years before and agreed that this winter took a toll and that it makes sense to do these projects.  Hill noted there are some roads that are going to need a mill/overlay/sealcoat.  Hill stated if the city is able to catch up on maintenance it will be easier to keep the roads in better shape moving forward. 

Hill noted the legislature will be done on Monday and it looks like they're going to give the city additional money in LGA for next year and maybe the year after.  A lot of road work can be done with this additional money. 

Mayor Giese stated it makes sense to do the projects if the funds are available.  Giese indicated the last thing he wants to do is raise taxes because something was moved ahead of schedule.

Mayor Giese moved, seconded by Council member Storck, to go ahead with the additional road work if the funding is available. Motion carried.

City Manager Report:  This was informational for the council.

Hill explained with regard to the request to remove items from the old school, the city can't allow people to go in because of advertising requirements.  Also, a contract was signed with the demolition company and they took official responsibility for the building so now it's theirs to take down.  The supervisor for that company said they aren't going to let anyone in the building. 

NEW BUSINESS:  None

OLD BUSINESS:  Miller welcomed City Engineer Fier back to work.  Miller asked if Fier had a chance to look at the water situation for the Morris Coop.  Hill noted the engineer's did an estimate of what it would cost to run water and sewer out there and he has talked to the Coop Manager.  Hill indicated it comes down to who would pay for it.  The estimated cost is around $300,000 to run it up highway 9.  Hill stated it was back in the hands of the Coop manager as to what he wanted to do next. 

Fier explained that there is currently water across highway 28.  Fier stated what makes this project more expensive is that it would have to be run down the state right of way.  There are also state permitting requirements and driveways that have to be crossed, so there are all kinds of regulations that wouldn't normally be in place.  Miller stated ideally the area across from McDonalds would eventually be developed. 

INFORMATIONAL ITEMS:  None

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 9:50 a.m.

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