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MINUTES – MORRIS CITY COUNCIL REGULAR MEETING –FEBRUARY 26, 2013

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 26th       day of February, 2013, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member Wohlers, Solvie, Miller, Storck and Mayor Giese.  Also present was City Manager Hill, Finance Director Raasch, Fleet Manager Searle, Public Works Director Dittbenner, Police Chief Beauregard and City Attorney Jordan. 

CITIZENíS COMMENTS:  None

PUBLIC HEARINGS:  None

READING AND APPROVAL OF MINUTES2/12/13 Regular Meeting Minutes:  Council member Miller moved, seconded by Solvie, to approve the 2/12/13 regular meeting minutes.  Motion carried.

2/12/13 Condensed Version Minutes:  Council member Wohlers moved, seconded by Miller, to approve the 2/12/13 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Storck, to approve the consent agenda which included the following items:

         A.      Audit of City Bills

         B.      SCMC Administrative Report

         C.      Gambling Report

         D.      Raffle License Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONSGambling Report from American Legion:  Council member Miller moved, seconded  by Storck, to accept the gambling report from the American Legion.  Upon a roll call vote taken and all present voting in favor, motion carried.

ORDINANCES AND RESOLUTIONSResolution Calling for a Public Hearing on a Project by Service Options for Seniors, Inc.:  Hill stated originally the City of Hancock was asked to sell the bonds for this refinancing.  The City of Hancock decided they wanted to use their bond attorney and Service Options for Seniors wanted to use their own attorney so they came back and asked Morris if they would consider selling the bonds.  The cityís bond attorney will still review the matter and S.O.S will pay for that. 

Hill recommended the city help them facilitate the bond sale.  This resolution changes the public hearing that was originally set when Hancock was going to sell the bonds.  The city of Morris will simply act as a conduit financing source. 

Council member Wohlers asked if there was land acquisition as part of this refinancing and if the city should be concerned about the purpose for the land.  Hill stated it sounds like they are acquiring land and that could be discussed during the public hearing.

Council member Solvie questioned why the bond attorney was an issue since Hancock and Morris use the same attorney.  Hill explained S.O.S. has their own bond attorney that they have a working relationship with and it is very costly to pay another attorney to gather all the necessary information.  Hill stated the bond issue was a sales ploy by Briggs & Morgan because they offered a discount for the cityís bonds if S.O.S. would use them for their bond sale. 

Hill stated doing this bond issue would leave the city with $4 million worth of bonds for the school demolition and the West side project and he does not anticipate going over that limit.  Council member Solvie stated he was uneasy about using up $6 million for this project when it is only February.  Mayor Giese stated the city is only looking at two bond issues for this year and doesnít believe they will go over the $4 million.  Hill stated he can assure the council that there isn't going to be any other bond issue. 

Mayor Giese moved, seconded by Council member Wohlers, to adopt Resolution #3142-2-13, Resolution Calling for a Public Hearing on a Project by Service Options for Seniors, Inc., setting the hearing for 5:20 p.m. on March 26, 2013.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving Plans and Specifications and Authorizing Bids for Old Elementary School:  Chuck DeWolf of Bolton & Menk was present at the meeting.  DeWolf stated the plan is to remove the entire school building, footings and foundation.  The site will be graded and shaped with black dirt and seeded it so it will be an open area ready for development.  Bids will be opened at 10:00 on March 21st

Giese asked if the plans and specs included an estimate.  DeWolf stated it looks like it will be right in the one million dollar range.  DeWolf suspects the contractor will do their best to salvage as much material as they can.  It is specified they can only use 7th Street for hauling of material.  Concerns were raised about transporting of hazardous materials, truck traffic near daycares, dust and noise and the fact that the area is on a school bus route.  DeWolf indicated most of those issues are addressed in the specifications and there will be a preconstruction meeting where anything else can be reviewed.

Hill indicated blue prints will be provided for interested contractors.  They will be able to tour the building as well.  DeWolf stated they are looking at a completion date by the end of July.

Hill pointed out the bigger problem will be gawkers.  Police Chief Beauregard stated they will work with the contractor on safety and security will be a big issue for that site.  They will adjust their schedules so that area is being patrolled. 

Council member Solvie moved, seconded by Wohlers, to adopt Resolution #3143-2-13, Resolution Approving Plans and Specifications and Authorizing Advertising for Bids for the Old Elementary School.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGERíS REPORTS & RECOMMENDATIONSCity Manager Report:  This was informational for the council.  With regard to the matter of plowing a township road, Hill noted the city doesnít want to be taking care of a road that isnít theirs.

Sale of City Equipment:  The city acquired a new grass rig for the fire department and a police car so the fleet manager is requesting that some old equipment be sold. 

Council member Storck moved, seconded by Miller, to authorize the sale of two 1986 Chev C-30 4 x 4 pickups and a 2006 Chevy Impala.  Motion carried.

NEW BUSINESS:  None

OLD BUSINESS:  None

INFORMATIONAL ITEMS:  None 

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:04 p.m.

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