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MINUTES–MORRIS CITY COUNCIL-REGULAR MEETING-DECEMBER 27, 2012

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 27th day of December, 2012, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member   Carrington, Solvie, Miller, Storck and Mayor Giese.  Also present was City Manager Hill and City Attorney Jordan.

CITIZEN'S COMMENTS:  None

PUBLIC HEARINGS:  None

READING AND APPROVAL OF MINUTES:  12/11/12 Regular Meeting Minutes:  Council member Storck moved, seconded by Miller, to approve the 12/11/12 regular meeting minutes.   Motion carried.

12/11/12 Condensed Version Minutes:  Mayor Giese moved, seconded by Council member Carrington, to approve the 12/11/12 condensed version minutes.  Motion carried.

ADDITIONS TO AGENDA:  Mayor Giese added the following items to the agenda:  1)Final Pay Estimate from Riley Bros. for 2012 Street Improvements and 2) Liquor License renewal from Pizza Hut.

CONSENT AGENDA: Council member Miller moved, seconded by Solvie, to approve the consent agenda with the following items:

         A.      Audit of City Bills

         B.      Riley Bros. Construction Bill – Fire Hall

         C.      SCMC Administrative Report

         D.      Gambling Reports

         E.       Raffle License Report

         F.       Rental Housing Commission Minutes, 12/6/12

         G.      Revenue & Expenditure Report & Fund Summary

         H.      Final Pay Estimate – Riley Bros. - 2012 Street Improvements

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS:  Gambling Report from American Legion:  Council member Storck moved, seconded by Carrington, to accept the gambling report from the American Legion.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining as an officer of the Legion, motion carried.

ORDINANCES AND RESOLUTIONS:   Resolution Approving a Building Lease with the Stevens County Historical Society:   Hill stated he spoke with Randee Hokanson from the museum about the expiration of the lease.  Hill stated the City owns the building and leases it to the historical society for $1.00.  Hill explained the only thing that changed was that it wasn’t clear who was responsible for the operational maintenance such as cleaning, which is about $300 a month.  The museum will now be responsible for taking care of that expense.  Also, a clause was put in that allows the museum to sublease a portion of the building, which they currently do with UMM.    

Council member Carrington moved, seconded by Solvie, to adopt Resolution #3130-12-12, Resolution Approving a Building Lease with the Stevens County Historical Society.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving an Amended Loan Agreement and Note with the Stevens County Historical Society:  The Stevens County Historical Society has two loans that need to be amended.  The first is a $30,000 loan from the city’s revolving loan pool and the second is an $80,000 loan from the EDA’s revolving loan pool.  These two loans were done originally for an expansion at the museum.  Hill noted the society had some difficulty collecting on pledges so a bank loan was done through a local bank.   This loan agreement puts into place all the terms of how these loans were given out to the historical society.   Hill explained that technically the way the loan was written was that the loans had to be paid off by 2009.  The Auditors have identified this as an issue so the language needed to be put in place the right way.  The bank loan was originally in the amount of $615,000 but currently the balance is $273,800 so they are paying it down.  The city will get paid once the bank loan is fulfilled.  Hill noted one of the major changes to the agreement is that it will be an interest free loan from this point on and any interest that might have accrued on the old loan is waived.  Hill believes an interest free loan in both loan pool cases is appropriate given the borrower and the nature of the project. 

Miller asked what kind of funds were in the loan pools.  Hill estimated between $300,000 and $400,000.  Hill indicated the SCEIC also has a loan pool.  Michael Haynes looks at all the different options between his pool and the city's pool to see which is the best to use.  Hill stated a lot of businesses have taken advantage of these loan funds. 

Mayor Giese moved, seconded by Council member Storck, to adopt Resolution #3131-12-12, Resolution Approving an Amended Loan Agreement and Note with the Stevens County Historical Society.  Upon a roll call vote taken and all present voting in favor, motion carried.

First Reading and Setting a Public Hearing for Ordinance No. 92, An Ordinance Repealing Ordinance No. 42 Regarding Licensing and Inspections of Residential Rental Property:  City Manager Hill explained these ordinances would repeal the current ordinance and the new one would provide for necessary changes.  The new ordinance recognizes that the building code in place when a building was constructed is what will be enforced, not the stricter codes that were currently being used.  This is due to a lawsuit that was filed against the city by a rental property owner.   

Hill stated a few owners have been selling their properties on a short term contract for deed.  Technically there is a new owner but it is not being recorded.  Hill stated the city’s licensing program is going to require that those be filed as change of ownership and registered as rentals if that is how they are being used.    

Council member Storck moved, seconded by Miller, to accept this as the first reading of Ordinance No. 92 and set the second reading and public hearing for 5:20 p.m. on January 8, 2013.  Motion carried.

First Reading and Setting Public Hearing for Ordinance No. 93, An Ordinance Regarding Licensing and Inspections of Residential Rental Property:  Mayor Giese moved, seconded by Council member Solvie, to accept this as the first reading of Ordinance No. 93 and set the second reading and public hearing for 5:25 p.m. on January 8, 2013.  Motion carried.

Resolution Approving Fees for the Rental Housing Licensing Program:  Council member Storck moved, seconded by Carrington, to table this resolution until the next meeting.

Resolution Authorizing Fund Transfers and Closing of Funds:  Hill explained that every time the city does a project it bonds for contingency money that it may or may not use.   This money can then be moved to another project if it is not used.  This resolution authorizes taking money from the last two projects (East 2nd/East 8th & 9th) and moving it to the Pacific Avenue and West 9th & 10th project.  Hill noted the only stipulation with those funds is that you cannot take prepaid special assessments and put it with the bond funds. 

Council member Miller moved, seconded by Storck, to adopt Resolution #3132-12-12, Resolution Authorizing Fund Transfers and Closing of Funds.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing Fund Transfers:  Hill pointed out this resolution transfers money from the capital outlay fund to the airport parallel taxiway fund.  The city will be getting reimbursed from the federal government for this.  Hill stated it is uncertain whether or not the city will go ahead with this project.    

Mayor Giese moved, seconded by Council member Carrington, to adopt Resolution #3133-12-12, Resolution Authorizing Fund Transfers.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER’S REPORTS & RECOMMENDATIONS:  City Manager Report:  This was informational for the council.

2013 License:  Council member Carrington moved, seconded by Miller, to approve the 2013 liquor license for Pizza Hut.  Motion carried.

NEW BUSINESS:  None

OLD BUSINESS:  None

INFORMATIONAL ITEMS:  Correspondence from Morris Hancock Flying Club:  Hill indicated this letter talks about the need for a hangar vs. a parallel taxiway.  This was informational for the council.

Presentation of Plaque to Council member Carrington:  Mayor Giese presented a plaque to outgoing council member Matt Carrington. 

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:01 p.m.

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