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MINUTES – MORRIS CITY COUNCIL REGULAR MEETING–NOVEMBER 13, 2012

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 13th day of November, 2012, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.

OATH OF OFFICE: City Attorney Jordan administered the Oath of Office to new council member Brian Solvie.

ROLL CALL: Roll call was taken with the following members present: Council member Carrington, Solvie, Miller, Storck and Mayor Giese. Also present was City Manager Hill, Finance Director Raasch, City Engineer/Surveyor/Inspector Fier, Police Chief Beauregard, Fleet Manager Searle and City Attorney Jordan.

CITIZEN’S COMMENTS: None

PUBLIC HEARINGS: Continuation of Public Hearing for Pacific Avenue: Mayor Giese moved, seconded by Council member Storck, to continue the public hearing for Pacific

Avenue until 5:20 p.m. on November 27, 2012.

READING AND APPROVAL OF MINUTES: 10/23/12 Regular Meeting Minutes: Council member Miller moved, seconded by Carrington, to approve the 10/23/12 regular meeting minutes. Motion carried.

10/23/12 Condensed Version Minutes: Mayor Giese moved, seconded by Council member Storck, to approve the 10/23/12 condensed version minutes. Motion carried.

11/9/12 Canvassing Board Minutes: Council member Carrington moved, seconded by Solvie, to approve the 11/9/12 canvassing board minutes. Motion carried.

CONSENT AGENDA: Mayor Giese removed the Audit of City bills from the consent agenda.

Council member Miller moved, seconded by Storck, to authorize payment of the City bills dated November 13, 2012. Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining as an owner of West Central Screen & Print, motion carried.

Mayor Giese moved, seconded by Council member Miller, to approve the consent agenda which included the following items:

         A.      October Transit Report

         B.      Gambling Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS: Motion to Authorize Participation in the Fire Department Services Study: This would be funding for a second shared services grant between all the fire departments in the county. The county will apply for and facilitate the grant.

Council member Miller moved, seconded by Storck, to authorize participation in the Fire Department Agreement of Services Study. Motion carried.

ORDINANCES AND RESOLUTIONS: Resolution Calling for a Public Hearing on Bonds for St. Francis Health Services of Morris: City Manager Hill explained the State of Minnesota allows local communities to facilitate the sale of healthcare bonds and act as a conduit. St. Francis is looking at selling approximately $10 million worth of bonds.

Hill indicated he has talked with the city’s bond consultant and if the city had been doing their own bond sale it would not have worked because of a $10 million dollar limit on bonding. The city did not sell bonds for a project this year so it is okay to go ahead with this. Hill noted healthcare facilities are very important to every community so that's why the state allows this type of sale.

Council member Miller moved, seconded by Storck, to adopt Resolution #3114-11-12, Resolution Calling for a Public Hearing on a Project by St. Francis Health Services of Morris, Inc., setting the hearing for 5:20 p.m. on December 11, 2012. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving an Engineering Services Agreement with Bolton & Menk, Inc.:

Hill explained this agreement is a standard services agreement that allows the city to work with Bolton & Menk. The rates are comparable to what the city is paying WSN.

Hill indicated the city is happy with WSN for road projects but with all the new rules and regulations for water and storm water this firm deals with those types of things more. The next step will be for them to review the city’s system. The city has a lot of problems with discharge. There are a lot of people with water softeners and the end result is a lot of salt and when that's discharged it winds up being a big issue. Hill stated the city needs to be comfortable with someone that can understand those issues and lead the city through it.

Mayor Giese moved, seconded by Council member Carrington, to adopt Resolution #3115-11-12, Resolution Approving an Engineering Services Agreement with Bolton & Menk, Inc. Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing the Preparation of Plans and Specifications for the Demolition of the Old Elementary School: Hill stated this is the next step in the process so the city can continue and get the demolition bid out. Hill explained it is the city’s intention to reimburse itself for the cost of the plans and specs through tax increments. Hill feels this is a very good bid of $22,000 from Bolton & Menk for the preparation of the plans and specs and $3,000 for bidding assistance.

City Engineer Fier noted that along with plans and spec the city will get an estimate of what it will cost for demolition. Hill noted a report is also needed from the Building Inspector indicating that the building is substandard. Hill stated during a recent tour of the building there was blue carpet that had turned green due to mold, paint has peeled off the walls and portions of the ceiling look like they will cave in soon.

Council member Miller moved, seconded by Storck, to adopt Resolution #3116-11-12, Resolution Authorizing the Preparation of Plans and Specifications for the Demolition of the Old Elementary School.

CITY MANAGER REPORTS & RECOMMENDATIONS: City Manager Report: Hill expressed congratulations to Solvie, Wohlers and Storck on the election.

Hill noted that the Veteran's program at the school was outstanding and the school does a good job of recognizing veterans.


Hill indicated the election judges did an outstanding job on election day. There was a huge turnout and the city couldn't do it without them.

Hill indicated there will be a Yellow Ribbon ceremony honoring the city of Morris. Hill explained the whole goal is to make sure the city takes care of its service members and their families, which the city has been doing and will continue to do.

NEW BUSINESS: Council member Miller stated he had a complaint that someone was trying to listen to the council meeting on the access channel and couldn't hear anything. Miller stated the city has talked about upgrading the system and wants to keep moving on it because he is all for a newer and better system.

Storck stated one thing that came up during the West 8th Street hearing was shoveling of sidewalks. Storck suggested putting a reminder on the end of the snow alert notice. It was the consensus that this was a good idea.

Solvie asked if there was any punishment for not shoveling. Hill explained city staff has to tour the city and then send a letter to the property owner. When the timeframe has expired, staff goes back out to see if it's done and if it isn’t then the city does it for them and charges the property owner.

OLD BUSINESS: None

INFORMATIONAL ITEMS: Yellow Ribbon Community Recognition Program: This was discussed during the city manager report.

ADJOURNMENT: There being no further business, Mayor Giese adjourned the meeting at 5:55 p.m.

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