MORRIS CITY COUNCIL - REGULAR MEETING - AUGUST 28, 2012
The regular meeting of the
Morris City Council was called to order at 5:15 p.m. this 28th
day of August, 2012, by Mayor Giese in the Council Chambers of the Morris
Senior Citizens/Community Center.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.
ROLL CALL: Roll call was taken with the following
members present: Council member Carrington, Wilcox, Miller, Storck and
Mayor Giese. Also present was City Manager Hill, Finance Director Raasch,
Police Chief Beauregard and Public Works Director Dittbenner.
CITIZEN'S COMMENTS: Coalition of Greater MN Cities:
Elizabeth Weffel from the Coalition of Greater MN Cities was present at the
meeting to review what happened during the legislature. Weffel stated LGA
continues to be one of the biggest issues they are working on. Weffel
noted cities have taken a huge hit over the last few years, with the City of
Morris loosing almost a million dollars in LGA from 2008 to 2012.
PUBLIC HEARINGS: None
READING AND APPROVAL OF
MINUTES: 8/7/12 Regular
Meeting Minutes: Council member Carrington moved, seconded by Storck,
to approve the 8/7/12 regular meeting minutes. Motion carried.
Version Minutes: Council
member Wilcox moved, seconded by Council member Miller, to approve the 8/7/12
condensed version minutes. Motion carried.
CONSENT AGENDA: Mayor Giese moved, seconded by Council member
Miller, to approve the consent agenda with the following items:
of City Bills
Estimate #1 – 2012 MSA & Local Street Improvements
License Report – Miss Midwest
Dance Permit – Old No. 1
Planning Commission Minutes
& Expenditure Report
PETITIONS, REQUESTS AND
Report from American Legion: Council member Miller moved, seconded by
Storck, to accept the gambling report from the American Legion. Upon a
roll call vote taken and all present voting in favor and Mayor Giese abstaining
as an officer of the Legion, motion carried.
Prairie Pioneer Days
2012 Budget and Actual: Hill
provided the council with a copy of the Prairie Pioneer Days budget and
recommended that the balance of $3,914.35 be picked up with the lodging tax
Mayor Giese commented that
the wash stands and the recycling done by the University were definite positive
additions for the weekend. Wilcox noted many vendors commented on how
wonderful the free water at the park was as well.
Council member Miller
moved, seconded by Wilcox, to approve the actual budget and approve payment of
$3,914.35 from the lodging tax tourism funds for the 2012 Prairie Pioneer Days.
Approval of Tourism
Brochure: City Manager Hill
stated the Tourism Board is working with the marketing people from Superior Industries
on a tourism brochure. The cost to design the brochure is $1,052. Hill
indicated this brochure can be handed out locally or sent to groups and put in places
where people pick up information about coming to town.
Council member Storck
moved, seconded by Wilcox, to authorize using Superior Industries marketing department
to put together a design for a Tourism Brochure for a cost of $1,052.
Approving the Refinancing by the City of Buhl of a Health Care Facilities
Revenue Note: Hill noted this is just a matter of doing some
paperwork. There was absolutely no liability for the city on the bonds
that were issued. With this refinancing it takes the city of Morris out
of the equation and the City of Buhl will be issuing new
Council member Wilcox
moved, seconded by Storck, to adopt Resolution #3095-8-12, Resolution Approving
the Refinancing by the City of Buhl of a Health Care Facilities Revenue Note,
Series 2007 (St. Francis Health Services of Morris Project). Upon a roll
call vote taken and all present voting in favor, motion carried.
Resolution Approving a
Dispatching Services Agreement with Stevens County for 2013 to 2017: Hill noted Police Chief Beauregard has been
working very hard on this issue for a long time. The five year agreement
reduces the cityís share of expenses for dispatch from 20 percent in 2013 to
zero percent by 2017. Hill noted everyone pays for 911 services on their
phone bill and the county gets money from that process. Council member
Miller stated that everyone also pays county taxes as part of the city. Hill
indicated the county has already approved the agreement. It is a good
deal for the city and Hill pointed out that those savings would be used to help
balance the budget.
Council member Miller
moved, seconded by Storck, to adopt Resolution #3096-8-12, Resolution Approving
a Dispatching Services Agreement with Stevens County for 2013 to 2017.
Upon a roll call vote taken and all present voting in favor, motion carried.
Assessments for Current Services:
The services included are a curb stop replacement and a fire call bill. Mayor
Giese moved, seconded by Council member Wilcox, to adopt Resolution #3097-8-12,
Resolution Adopting an Assessment for Current Services. Upon a roll call
vote taken and all present voting in favor, motion carried.
CITY MANAGERíS REPORTS
& RECOMMENDATIONS: City
Manager Report: Hill stated the comment period for the EAW on the old
school closed on August 27th. The city received a letter from
the MN Historical Society wondering if enough research had been done as to
reuse of the building. Hill indicated the city did in fact do quite a bit
to try and reuse the building.
A letter was also received
from the MPCA, just letting the city know what needs to be done when the
demolition process is started. Hill pointed out nothing came out of the
comments that would require the city to do anything further.
Hill stated he met with the
cityís bond consultant to talk about doing a TIF district on the
property. The bond consultant believes it can be done and linked to two
other districts that don't have any obligations after this year. The first
step will be to have the EDA ask the council to create a TIF district, which will
require a public hearing. The TIF will help pay for the demolition of the
school. Hill believes the city will see development on that property.
The property might have to be platted so pieces can be sold off. Hill
indicated during the next four months he will be doing a lot of work to set
Hill stated he would be
bringing the preliminary budget to the council at their next meeting.
Hill noted more than likely he is going to recommend that the city start using
a different engineering firm that has the expertise needed with regard to water/wastewater
Hill also stated he would
be bringing a resolution before the council asking for authorization to submit
a grant application for DENCO. This grant application was submitted last
year and it didnít work out but there is another grant available.
Hill pointed out the city council
and staff need to sit down and talk about roads and infrastructure. There
is a lot of work that needs to be done and the city has roads that have
absolutely failed. Hill believes the city also needs to start assessing
for pavement. Considerable discussion was held on the needed street
NEW BUSINESS: Mayor Giese appointed Candra Ruiz to the
Miller asked how far the
city has to go with its dilapidated housing. Miller suggested that things
get rolling if it's an unlivable property and an eyesore for everybody.
Miller indicated it is sickening to drive around and see all the eyesores that drive
the whole town down. Miller stated it is too bad the city has residents
like that instead of everyone doing their fair share. Hill noted it is unfortunate,
but staff doesnít have the time to drive around town and look at that
Miller asked if the city
could again try and get a hold of the people who own the property west of
town. Miller noted it is a big eyesore and thatís the first impression of
the town when coming in from that direction and itís been that way for years
The issue of dust and
debris from New Horizons along Pacific Avenue was discussed and what can be
done to control it.
OLD BUSINESS: None
INFORMATIONAL ITEMS: Coalition of Greater MN Cities Brief:
This was informational for the council.
ADJOURNMENT: There being no further business, Mayor
Giese adjourned the meeting at 6:24 p.m.