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MINUTES   –   MORRIS CITY COUNCIL REGULAR MEETING  –  AUGUST 7, 2012

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 7th day of August, 2012, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ADMINISTER OATH OF OFFICE:  City Attorney Jordan administered the Oath of Office to interim Council member Carol Wilcox.

ROLL CALL:  Roll call was taken with the following members present:  Council member Carrington, Wilcox, Miller, Storck and Mayor Giese.  Also present was City Manager Hill, Finance Director Raasch, Police Chief Beauregard and City Attorney Jordan.

ADDITION TO AGENDA:  Mayor Giese added an Application for Exempt Permit from the Stevens County Gobblers and a Resolution Authorizing a Contract with the PDT River Joint Powers Board Association to the agenda.

CITIZENíS COMMENTS: None

PUBLIC HEARINGS:  None

READING AND APPROVAL OF MINUTES:  7/24/12 Regular Meeting Minutes:  Council member Miller moved, seconded by Storck, to approve the 7/24/12 regular meeting minutes.  Motion carried.

7/24/12 Condensed Version Minutes:  Council member Storck moved, seconded by Council member Giese, to approve the 7/24/12 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese removed the Audit of City Bills from the consent agenda.  Council member Miller moved, seconded by Carrington, to authorize payment of the City bills dated August 7, 2012.  Upon a roll call vote taken and Mayor Giese abstaining as an owner of West Central Screen & Print, motion carried.

Mayor Giese removed the application for a 3.2 on sale liquor license from the American Legion from the consent agenda.  Council member Carrington moved, seconded by Miller, to approve the Application for a 3.2 Liquor License from the American Legion for the Stevens County Fair, August 8th through the 12th.  Upon a roll call vote taken and Mayor Giese abstaining as an officer of the Legion, motion carried.

Mayor Giese moved, seconded by Council member Miller, to approve the consent agenda which included the following items:

         A.      Pay Estimate #2 – Pacific Avenue

         B.      July Transit Report

         C.      Gambling Report

         D.      Application for 3.2 License – Assumption Church

         E.       Application for Exempt Permit – Stevens County Gobblers

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS:  None

ORDINANCES AND RESOLUTIONSResolution to Enter Into an Agreement with the State of MN for Transportation Services:  City Manager Hill stated the transit is doing really well.  This past July saw the highest ridership in transit history with 4,296 passengers.  Council member Miller indicated this is good bang for the buck that is obviously seen by the ridership. 

Council member Miller moved, seconded by Wilcox, to adopt Resolution #3090-8-12, Resolution to Enter Into an Agreement with the State of MN for Transportation Services.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution to Enter Into an Agreement with School District No. 769:  Mayor Giese moved, seconded by Storck to adopt Resolution #3091-8-12, Resolution to Enter Into an Agreement with School District No. 769 for a School Resource Officer for the 2012-2013 school year.  Upon a roll call vote taken and all present voting in favor, motion carried. 

Resolution Approving an Updated Joint Powers Agreement for Community Ed:  Hill stated he is not aware of any major changes to what Community Ed has been doing.  Hill indicated he has talked to Cindy Perkins about recommending a slight increase in the contribution to Community Ed to make sure the city is taking care of everything it needs to be.  Hill stated he feels the community ed system that the City of Morris has is awesome.  There are programs for all ages and the RFC is a tremendous asset for the community.  Wilcox noted it's nice that it's a year round program also, and not just for the summertime. 

Council member Carrington moved, seconded by Council member Wilcox, to adopt Resolution #3092-8-12, Resolution Approving an Updated Joint Powers Agreement for Community Ed.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Setting a Public Hearing for a Progress Report on the SCDP Grant:  Hill explained that the City, through the Stevens County HRA, applied for a Small Cities Development Grant that is used for rehabilitation of houses.  The State came back and said the HRA should make a presentation to the public as to where they are with the grant.  Jodi Decamp of the Stevens County HRA has asked that the council hold a public hearing at their September 11th meeting at 5:20 p.m.  At that time she will update the council on the progress of the grant.

Council member Miller moved, seconded by Storck, to adopt Resolution #3093-8-12, Resolution Setting a Public Hearing for a Progress Report on the SCDP Grant, with a hearing to be held on September 11th at 5:20 p.m.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing a Contract with the PDT River Joint Powers Board Association:  Hill explained there was an issue below the dam by Pomme de Terre Park where the riverbank was washing out.  The city was approached by the Pomme de Terre River Association to do a project to stabilize the shoreline.  The Association, which is a joint powers association between seven organizations, applied for a grant through the State of Minnesota to do the work.  The Association received the grant and the Stevens County Soil & Water Conservation District oversaw the project.  Hill noted that given the nature of the grant, the government entity that owned the land had to be the recipient of the grant.  Hill noted that there was some initial misunderstanding as to who was going to do what but the City needs to pay the bills and will then get reimbursed for the project. 

Hill asked the Council to authorize a contract with the joint powers board association and by authorizing that contract the City is authorized to pay the two bills.  Ron Feigum of the Stevens County Soil & Water Conversation District was present at the meeting and stated it would be approved by their board on the 16th

Council member Storck noted they did a good job and the area looks very nice.  Feigum stated the project was needed and could have been a liability issue before it was fixed.  Miller noted it seems like a win, win for the city. 

Council member Storck moved, seconded by Miller, to adopt Resolution #3094-8-12, Resolution Authorizing a Contract with the PDT River Joint Powers Association.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGERíS REPORTS & RECOMMENDATIONSCity Manager Report:  This was informational for the council. 

Considerable discussion was held on a change to the cityís special assessment policy to include paving of the streets. 

Storck pointed out it would be a hardship for some people to pay for part of the road.  Hill stated it can't be 0% and maybe it's not 100% but everybody has a road in front of them and it costs money.  Hill noted not enough was done to the roads prior to the usage of franchise funds.  Hill stated it is frustrating but people have to understand that there's a cost to living in a community.  Hill explained he would be bringing some information to the council about this issue at budget time.  Miller indicated based on the information the council receives hopefully they can find an agreeable number somewhere between 0% and 100%. 

Council member Wilcox stated she thinks Storck has a valid concern for elderly people.   Hill suggested the city may have to look at going to a 20 year bond instead of a 15.    Hill noted this is going to be a work in progress but the city has to start somewhere.  Hill stated people want to spend money on cell phones, entertainment, etc. but if you don't have water, sewer or a good road in front of your property your property isn't worth much.

Miller pointed out that the number one complaint the city received on the surveys was the condition of the roads.  Miller suggested utilizing the cityís dollars and not patch streets that will be milled and overlayed as has been done recently by the patching crew. 

NEW BUSINESS:   Storck asked what could be done about the franchises with the cable companies because he feels the cable companies are ripping people off.  Hill stated it is an optional service they're providing to the public so he doesnít know if that can be limited.    

OLD BUSINESS:  None

INFORMATIONAL ITEMS:  None

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:11 p.m.

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