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MINUTES – MORRIS CITY COUNCIL -  REGULAR MEETING -  MAY 22, 2012

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 22nd day of May, 2012, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member Carrington, Miller, Storck and Mayor Giese.  Council member Webster arrived at 5:16 p.m. Also present was City Manager Hill, Finance Director Krosschell, City Accountant Deb Raasch, City Engineer/Surveyor/Inspector Fier, Police Chief Beauregard, and City Attorney Jordan. 

ADDITION TO AGENDA:  Mayor Giese added a resignation from Council member Twig Webster to the agenda. 

CITIZEN'S COMMENTS:   None

PUBLIC HEARINGSPublic Hearing and 2nd Reading of Ordinance No. 91, An Ordinance Granting a Franchise to Center Point Energy:  Mayor Giese opened the public hearing at 5:16 p.m.

Council member Storck stated he had a concern about the restoration portion on page 3.  Storck stated he felt that a few years ago some work was done and wasn’t repaired the way it should have been, which created a lot more work for the city crew.    

Hill stated he thinks it's worded correctly in that Center Point has to put the road/alley back the way it was.  Hill indicated they have to get an excavation permit before they can dig and if things are not restored to the way they were, Centerpoint needs to go back and fix it or they won’t be able to dig anymore.  Hill noted it's really the city's responsibility to watch over what Centerpoint is doing.  

There being no further comments from the public, Mayor Giese closed the public hearing at 5:20 p.m. and brought the matter back to the council for action.

Mayor Giese moved, seconded by Council member Miller, to accept this as the second reading and adopt Ordinance No. 91, An Ordinance Granting a Franchise to Center Point Energy.  Upon a roll call vote taken and all present voting in favor, motion carried.

READING AND APPROVAL OF MINUTES:  5/8/12 Regular Meeting Minutes:  Council member Miller moved, seconded by Carrington, to approve the 5/8/12 regular meeting minutes.   Motion carried.

5/8/12 Condensed Version Minutes:  Mayor Giese moved, seconded by Council member Carrington, to approve the 5/8/12 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Council member Webster moved, seconded by Miller, to approve the consent agenda with the following items:

         A.      Audit of City Bills

         B.      SCMC Administrative Report

         C.      Planning Commission Minutes, 4/17/12

         D.      Gambling Reports

         E.       Tourism Board Minutes, 5/16/12

         F.       Building Permit List

         G.      Revenue & Expenditure Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONSRequest from Morris Eagles for Contribution from Lodging Tax for PPD Fireworks Display:  Hill explained the Morris Eagles is requesting a contribution of $2,000 from tourism dollars to support the fireworks display during Prairie Pioneer Days.  Hill indicated the city orders the fireworks and the firemen help with the show.    

Council member Miller moved, seconded by Storck, to take $2,000 from the lodging tax funds and apply it to the Prairie Pioneer Days fireworks display.  Motion carried.

ORDINANCES AND RESOLUTIONS:   Resolution Setting Compensation Rates for Election Judges:  Hill noted it is getting harder and harder to find election judges and the pay has not been changed for quite awhile.  The increase was included in the budget for this year.  Hill urged anyone interested in being an election judge to contact City Hall or the County Auditor's office. 

Council member Webster moved, seconded by Storck, to adopt Resolution #3080-5-12, Resolution Setting Compensation Rates for Election Judges.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Ratifying the Promotion of Debra Raasch to Finance Director:  Hill explained that after researching the requirements within the city charter, the employee handbook and the League of Minnesota Cities guidelines, he came to the conclusion that it was acceptable to promote from within the city.    Hill stated ultimately he looked at the qualifications for the job and it was obvious that the city already had someone who met those qualifications.  Hill indicated this will allow Raasch the ability to work with the current finance director for the next couple months.  At the same time, a position for an accountant will be opened up and the new finance director can help with the hiring of that position.  Hill indicated the city has one of the best finance directors in the State of MN working for them and Raasch has worked under Krosschell for 14 years.  Hill recommended that the council ratify the hiring of Debra Raasch as the new finance director.    

Storck asked if Raasch would get paid what Krosschell is getting paid now.  Hill stated she would because the city has pay equity standards that are set according to the duties and responsibilities of the job.  It was the consensus of the council that Raasch would be a great fit for the job.

Council member Storck moved, seconded by Webster, to adopt Resolution #3081-5-12, Resolution Ratifying the Promotion of Debra Raasch to Finance Director.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving an Agreement for Transfer of Entitlement for Federal Airport Funding to the City of Jackson:  Hill pointed out the city has done this before with excess money.  The excess is the result of not doing the parallel taxiway right now.  Council member Miller stated he would like to see something in the budget next year for use of these funds.  Hill noted that hangar space is the next biggest need at the airport, which is one of the projects the city of Jackson was working on.  City Engineer Fier noted that some of the engineering was done on the runway extension but it would involve massive earthwork to extend it any further. 

Mayor Giese  moved, seconded by Council member Miller, to adopt Resolution #3082-5-12, Resolution Approving an Agreement for Transfer of Entitlement for Federal Airport Funding to the City of Jackson.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving a Grant Agreement for 2012 Airport Improvements:  Hill explained this grant would cover an emergency shutoff for the fueling system, new carpet for the arrival/departure building and painting of the arrival/departure building.  The grant agreement would be for $5,980 with the City’s share being $2,074.

Council member Miller moved, seconded by Webster, to adopt Resolution #3083-5-12, Resolution Approving a Grant Agreement for 2012 Airport Improvements.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER’S REPORTS & RECOMMENDATIONSCity Manager Report:  This was informational for the council.   

Resignation of Council member Webster from Morris City Council:  Council member Webster has submitted a resignation for his council seat, effective July 31st.  He will be moving to Sarasota, FL.  Hill stated according to city code, anytime there is a vacancy the council shall declare a vacancy and shall, within (30) days thereafter, appoint an eligible person to fill such office until the next regular municipal election, when the office shall be filled for the unexpired term.  Hill noted on the ballot this fall there would be 2 four terms and 1 two year term, so anyone filing will have to make sure and declare which position they’re interested in.  Hill indicated he would put together a resolution, declaring a vacancy as of August 1st.  Mayor Giese stated coincidentally July 31st is the opening date to file for a council seat.   

It was the consensus of the council that they did not want to see Webster go but wished him well on his new endeavor.

Mayor Giese moved, seconded by Council member Storck, to regretfully accept the resignation of Twig Webster from the City Council, effective July 31, 2012.  Motion carried.

NEW BUSINESS:  None

OLD BUSINESS:  None 

INFORMATIONAL ITEMSCompliance Check Correspondence:  The Morris Liquor Store had a successful compliance check of the establishment on May 14, 2012. 

Arbor Day Foundation – Tree City USA Designation:  The City of Morris was once again named a Tree City USA community for 2011. 

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:00 p.m.

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