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MINUTES  –  MORRIS CITY COUNCIL REGULAR MEETING – APRIL 10, 2012

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 10th day of April, 2012, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council members Miller, Storck and Mayor Giese.  Council members Webster and Carrington were absent.  Also present was City Manager Hill, Finance Director Krosschell, Police Chief Beauregard, Public Works Director Dittbenner and City Attorney Jordan. 

ADDITION TO AGENDA:  Mayor Giese added to the agenda a Resolution Authorizing Acceptance of a Traffic Safety Award.

CITIZENíS COMMENTS:  None

PUBLIC HEARINGS:  None

READING AND APPROVAL OF MINUTES:  3/27/12 Regular Meeting Minutes:  Council member Miller moved, seconded by Storck, to approve the 3/27/12 regular meeting minutes.  Motion carried.

3/27/12 Condensed Version Minutes:  Mayor Giese moved, seconded by Council member Storck, to approve the 3/27/12 condensed version minutes.  Motion carried.

4/3/12 Board of Review Minutes:  Mayor Giese moved, seconded by Council member Miller, to approve the 4/3/12 Board of Review minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese removed the Audit of the City bills from the consent agenda.  Council member Miller moved, seconded by Storck, to authorize payment of the City bills dated April 10, 2012.  Upon a roll call vote taken and Council members Storck and Miller voting in favor and Mayor Giese abstaining as an employee of West Central Screen and Print, motion carried.

Mayor Giese moved, seconded by Council member Miller, to approve the consent agenda which included the following items:

         A.      March Transit Report

         B.      Raffle License Report

         C.      Application for Exempt Permit – Habitat for Humanity

         D.      Application for Exempt Permit – MN Deer Hunters

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS:  None

ORDINANCES AND RESOLUTIONSResolution Accepting and Approving the 2011 Annual Financial Statements for the City of Morris:  Derick Flanagan from the cityís audit firm of Eide Bailly, LLC, was present at the meeting and walked the council through the Executive Summary.

Flanagan stated the city received a clean audit opinion, which is the opinion the city wants and the one they have always received.  Flanagan praised Finance Director Krosschell and his staff for their wonderful work on the audit.

Council member Miller moved, seconded by Storck, to adopt Resolution #3071-4-12, Resolution Accepting and Approving the 2011 Annual Financial Statements for the City of Morris.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving a Budget Amendment for the 2012 Budget:  Hill stated the majority of the changes for the budget amendment were because of changes to insurance and a wage adjustment for 2012 that wasn't in the original plan.  The total changes include a reduction in health insurance costs of $82,267 for 2012 and an increase in wage and pension costs of $29,496 or a net reduction of $52,771. 

Hill explained with regard to the Library Fund, the City uses the tax levy and LGA to balance the budget so an adjustment was made in the LGA account for the savings in health insurance. 

There were a couple changes to the fueling operation at the airport.  A fuel revenue account was set up because the city now buys and sells fuel and the net savings is kept for airport operations.  A credit card processing expense account was also set up.

The total budget numbers include a change in revenues from $9,732,577 to $9,829,145 or $96,568.00.  The change in expenses went from $9,673,103 to $9,730,400 or $57,297.

Council member Storck moved, seconded by Mayor Giese, to adopt Resolution #3072-4-12, Resolution Approving a Budget Amendment for the 2012 Budget.  Upon a roll call vote taken and all present voting in favor, motion carried. 

Resolution Updating Parking Charges for 2012:  Hill noted he has talked with the UMM police department and these fines havenít been touched for quite a while.  Hill indicated the fees themselves are not really high enough to be a deterrent from getting a ticket and it barely covers staff time.  The recommendation from staff is that the fees be increased as proposed, which is to double most of the regular parking fines from $10.00 to $20.00 and the snow emergency fine from $15.00 to $30.00.  The handicapped parking permit violation would remain the same at $200.00. 

Council member Storck stated he feels the snow emergency fine should be more than $30.00.  Police Chief Beauregard explained that it used to be a problem when the city would ticket and not tow.  Now that the city writes a ticket and tows the vehicle, at a rate of at least $125.00, first offenses are down to 5 to 10 cars.  Beauregard stated if the city went back to the system of just writing a ticket and not towing, the increase in the fine would be a valid argument.

Council member Miller stated he feels the city has a pretty good system.  Miller pointed out residents can sign up many different ways to get notifications on snow emergencies such as phone calls, emails and the access channel so it seems as though itís a non issue.

Mayor Giese moved, seconded by Council member Miller, to adopt Resolution #3073-4-12, Resolution Updating Parking Charges for 2012.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving a West Central S.W.A.T. Team Agreement:  Beauregard stated this is virtually the same agreement since Morris started in this program approximately four years ago. 

Mayor Giese moved, seconded by Council member Storck, to adopt Resolution #3074-4-12, Resolution Approving a West Central S.W.A.T. Team Agreement.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Accepting a DNR Community Forest Bonding Grant:  Council member Miller moved, seconded by Mayor Giese, to adopt Resolution #3075-4-12, Resolution Accepting a DNR Community Forest Bonding Grant in the amount of $24,988.75.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Adopting Assessment for Current Services:  Mayor Giese moved, seconded by Miller, to adopt Resolution #3076-4-12, Resolution Adopting Assessment for Current Services for the Nigro Utility Account at 316 South Columbia for $222.22.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing Acceptance of a Traffic Safety Award:  Beauregard stated Officer Welle has been instrumental in the traffic safety efforts for the City.  Beauregard noted the Morris Police Department was recently awarded first place in the state of MN for its work in traffic safety.  Beauregard explained that along with this award comes a $3,000 grant, which will be used for an in squad digital camera system.  The council congratulated Beauregard and Officer Welle on this achievement.

Mayor Giese moved, seconded by Council member Miller, to adopt Resolution #3077-4-12, Resolution Authorizing Acceptance of a Traffic Safety Award.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGERíS REPORTS & RECOMMENDATIONS: City Manager Report:  This was informational for the council. 

NEW BUSINESS:  None 

OLD BUSINESS:    None

INFORMATIONAL ITEMS:  None

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:15 p.m.

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