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MINUTES–MORRIS CITY COUNCIL- REGULAR MEETING–DECEMBER 27, 2011

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 27th          day of December, 2011, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member   Carrington, Webster, Miller, Storck and Mayor Giese.  Also present was City Manager Hill, Finance Director Krosschell, Public Works Director Dittbenner, Police Chief Beauregard and City Attorney Jordan. 

CITIZENíS COMMENTS:  None

PUBLIC HEARINGS:  None

READING AND APPROVAL OF MINUTES:  12/13/11 Regular Meeting Minutes:  Council member Miller moved, seconded by Storck, to approve the 12/13/11 regular meeting minutes.   Motion carried.

12/13/11 Condensed Version Minutes:  Council member Webster moved, seconded by Mayor Giese, to approve the 12/13/11 condensed version minutes.  Motion carried.

CONSENT AGENDA:   Mayor Giese removed the Audit of City bills from the consent agenda.  Council member Storck moved, seconded by Webster, to authorize payment of the City bills dated December 27, 2011.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining, motion carried.

Mayor Giese moved, seconded by Council member Miller, to approve the consent agenda with the following items:

         A.      Pay Estimate #7 – East 8th/9th/Arizona 

         B.      Pay Estimate #2 – Ferguson Waterworks

         C.      SCMC Administrative Report     

         D.      Raffle License Reports

         E.       Gambling Reports

         F.       Revenue & Expenditure Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS:  Gambling Report from American Legion:  Council member Carrington moved, seconded by Storck, to accept the gambling report from the American Legion.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining as an officer of the Legion, motion carried.

ORDINANCES AND RESOLUTIONS:   Resolution Approving a Fund Balance Policy:  Hill explained that this fund balance policy takes a closer look at fund balances and sets some rules and regulations.  This means the council may need to take more action when it comes to the use of fund balances and that some fund balances may be shown differently on the cityís financial reports. 

Council member Miller moved, seconded by Storck, to adopt Resolution #3051-12-11, Resolution Approving a Fund Balance Policy.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving Non-Union Wage and Benefit Changes for 2012 to 2014:  Hill stated at the heart of this agreement are wages and health insurance.  This policy approves a three year package with a wage increase of 1.5% in 2012, 2% in 2013 and 2% in 2014.  The city is reducing its contribution towards health insurance because of a 35% reduction in health insurance rates.  Hill stated this will bring the health insurance in line with what he thinks it has to be for the future.  The family contribution is reduced from $966 to $700 and the single contribution is reduced from $855 to $675 a month. 

Hill believes this is a fair deal.  Hill stated the city knows that its number once revenue source is LGA and that has been capped.  Hill recommended that after approving this resolution the council also approve the agreement with LELS with the same benefit package. 

Webster asked if there was a calculation as to the out of pocket difference for employees.  Hill stated 2012 is the same as 2011 and there is about $130 a month in excess funds.  There are no other major changes to the contract, other than the inclusion of grandchildren under sick leave.

Council member Storck moved, seconded by Webster, to adopt Resolution #3052-12-11, Resolution Approving Non-Union Wage and Benefit Changes for 2012 to 2014.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving a Labor Contract for the LELS Local No. 11 Union for 2012 to 2014:  Hill indicated this group has met and voted and are in agreement with the proposal.

Mayor Giese moved, seconded by Council member Miller, to adopt Resolution #3053-12-11, Resolution Approving a Labor Contract for the LELS Local No. 11 Union for 2012 to 2014.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving an Airport Agricultural Land Lease:  Hill recommended the council approve this land lease for three years.  Hill stated the rates are not changing and everything seems to be working out well. 

Council member Storck moved, seconded by Carrington, to adopt Resolution 3054-12-11, Resolution Approving an Airport Agricultural Land Lease.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing Continued Cooperation and Discussion Pertaining to Shared County Fire Services:  Council member Miller indicated a study is being conducted that was funded by a state grant to look at the possibility of a county wide fire department.  The study group consisted of representatives from the Chokio, Donnelly, Hancock and Morris Fire Departments, the Morris City Manager, the Stevens County Sheriff and other representatives from various organizations.  This study looked at ways to provide better service, using cooperative services and equipment. 

Miller stated the group is doing research and moving forward but wanted to keep all the councils and boards aware of what they're doing.  Miller stated he believes it is a win/win situation for everyone.  City Manager Hill noted there is potential for significant cost savings when it comes to equipment purchases. 

Council member Storck moved, seconded by Mayor Giese, to adopt Resolution #3055-12-11, Resolution Authorizing Continued Cooperation and Discussion Pertaining to Shared County Fire Services.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Renewing the WSN Engineering Services Agreement:  Hill stated the renewal of this agreement is done every year.  There is a slight change in the rates; otherwise everything else is the same.  Hill noted city staff is happy with how things are going.

Council member Webster moved, seconded by Storck, to adopt Resolution #3056-12-11, Resolution Renewing the WSN Engineering Services Agreement.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Setting Fees and Charges:  Hill indicated the only changes to this are the increase in camping fees, the inclusion of a water connection fee to the city system and a change to the specialized vehicle permit, which is now renewable every three years.

Council member Webster moved, seconded by Miller, to adopt Resolution #3057-12-11, Resolution Setting Fees and Charges.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing Fund Transfers and Closing Funds:  Council member Miller moved, seconded by Webster, to adopt Resolution #3058-12-11, Resolution Authorizing Fund Transfers and Closing Funds.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Adopting the Final 2012 Budget for the City of Morris:  Hill explained that he is not done negotiating with two of the unions, but this is just a tool to give the council guidance throughout the year.  Hill noted since this was the last meeting of the year he wanted to get the budget locked in.  A budget adjustment could be done if necessary. 

Council member Webster moved, seconded by Carrington, to adopt Resolution #3059-12-11, Resolution Adopting the Final 2012 Budget for the City of Morris.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGERíS REPORTS & RECOMMENDATIONS:  Tourism Support – Morris Chamber of Commerce:  Hill stated one of the things that the Chamber had asked the city to do awhile back was to create a lodging tax to be used to promote and market Morris.  At that time $7,000 a year was set aside for that purpose.  Hill noted he asked the Chamber Manager, Paul Hendricks, to put together information to justify a contribution, which was done and approved by the Chamber Board and Tourism Board.  The Tourism Board is now recommending that the Chamber of Commerce be reimbursed $10,158 for 2010, $12,240 for 2011 and that the budget for reimbursement for 2012 be set at $20,000 to be paid on a quarterly basis.  The Chamber Manager would be required to report to the Tourism Board each month.  Hill stated given the hard work that Hendricks has done for the Chamber and the responsibilities he has taken on, this is what should be done with lodging tax dollars for these three years. 

Council member Webster moved, seconded by Carrington, to reimburse the Chamber $10,158 for 2010, $12,240 for 2011 and that the budget reimbursement for 2012 be set at $20,000 to be paid on a quarterly basis.  Motion carried.

2012 Licenses:  Council member Miller moved, seconded by Storck, to approve the remaining 2012 licenses as submitted.  Motion carried.

City Manager Report:  This was informational for the council.

NEW BUSINESS:  Council member Webster stated he had a concern about the railroad crossing just past DENCO.  He has heard some reports of a couple near misses at that crossing, even though there is a light there.  Mayor Giese asked Police Chief Beauregard to look into the matter.

OLD BUSINESS:  None 

INFORMATIONAL ITEMS:  None 

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 5:56 p.m.

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