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MINUTES–MORRIS CITY COUNCIL-REGULAR MEETING–SEPTEMBER 27, 2011

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 27th        day of September, 2011, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member  Carrington, Webster, Miller, Storck and Mayor Giese.  Also present was City Manager Hill, Police Chief Beauregard, Public Works Director Dittbenner and City Attorney Jordan.

CITIZENíS COMMENTS:  None

PUBLIC HEARINGS:  None

READING AND APPROVAL OF MINUTES:  9/13/11 Regular Meeting Minutes:  Council member Webster moved, seconded by Miller, to approve the 9/13/11 regular meeting minutes.   Motion carried.

9/13/11 Condensed Version Minutes:  Council member Carrington moved, seconded by Mayor Giese, to approve the 9/13/11 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Council member Miller moved, seconded by Webster, to approve the consent agenda with the following items:

         A.      Audit of City Bills

         B.      Pay Estimate #5-East 8th/9th/Arizona

         C.      SCMC Administrative Report     

         D.      Gambling Reports

         E.       9/21/11 Tourism Board Minutes

         F.       Building Permit List

         G.      Revenue & Expenditure Report

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS:  Gambling Report – American Legion:  Council member Storck moved, seconded by Miller, to accept the gambling report from the American Legion.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining as an officer of the Legion, motion carried.

 

ORDINANCES AND RESOLUTIONS:   Resolution Supporting a PDT River Association Shoreline Project: Hill stated the high water levels have severely washed out the area below the dam.  The PDT River Association is willing to take on a restoration project for this area.  They are looking for support from the city and authorization to come across city property to get to the area.  This is not going to cost the city anything and the association is going to be applying for a grant.    

Council member Miller moved, seconded by Storck, to adopt Resolution #3038-9-11, Resolution Supporting a PDT River Association Shoreline Project.  Upon a roll call vote taken and all present voting in favor, motion carried. 

 

Resolution Approving an Agency Agreement for the Pacific Avenue Improvement Project and Resolution Accepting a Bid and Authorizing a Contract for the Pacific Avenue Improvement Project:  Hill stated there were three bidders on the project with the low bid coming from Kuechle Underground of Kimball.  Jeff Kuhn of WSN was present at the meeting and stated this project consists of state and federal aid, along with some local dollars.  There is $400,000 from federal, $200,000 from state and a $160,000 local share with approximately $80,000 of that for sanitary sewer and $80,000 for storm sewer.  Kuhn noted the three bids the city received were very competitive with both the low and second low bid from Breitbach coming in under the estimate.  The timeframe is set to start next spring and to have it completed it within a couple of months. 

Miller asked if any quotes have been given to property owners for an estimate of project costs.  Hill stated the estimate is going to be higher than what the running average is.  Kuhn stated based on his figures the cost was going to be slightly higher than past projects so it's been city policy to do more of a running average to bring that in line with past projects.   

Storck asked if the project included the big hump between Casey's and the Legion.  Kuhn indicated it is not included because of the state and federal funding and the fact that an environmental assessment would have to have been done.  Kuhn stated the state aid account could be looked at to see if those monies could help out.  Hill indicated it is city's plan to include that area in the 2013 project for the west side.

Carrington asked how the water issues would affect property owners.  Kuhn stated it appears it was more just one landowner than the majority that had issues and Fier is going to try and work with him to regrade his parking lot. 

Webster asked about access to properties.  Kuhn noted it sounds like Harvest States is very receptive to letting people pass through.  Hill stated Kuechle is very efficient so this project should go pretty quickly with them.

Council member Storck moved, seconded by Mayor Giese, to adopt Resolution #3039-9-11, Resolution Approving an Agency Agreement for the Pacific Avenue Improvement Project.  Upon a roll call vote taken and all present voting in favor, motion carried.

Council member Webster moved, seconded by Miller, to adopt Resolution #3040-9-11, Resolution Accepting a Bid and Authorizing a Contract for the Pacific Avenue Improvement Project.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGERíS REPORTS & RECOMMENDATIONS:  City Manager Report:  Hill stated the city is having major problems with people breaking into the old school building and doing damage. Hill pointed out the council needs to have a serious discussion about what to do with that building. 

Hill thanked Jim Beauregard and his people for all their work this past weekend to handle the gas problem.  Hill stated the fire hall was used as the emergency headquarters and he was amazed at how organized Centerpoint was.

The company the city hired is in the process of changing out all the water meters in town.  It appears to be going very smoothly.

Schedule Budget Worksession:  Council member Miller moved, seconded by Webster, to schedule a budget worksession on October 27th beginning at 4:30 p.m. in the Council Chambers.

NEW BUSINESS:   Mayor Giese appointed Vince Kehoe to the Airport Advisory Board.

OLD BUSINESS:   Webster asked for the council's opinion on the zoning issue and the change from heavy industrial to light industrial and why it is still being considered for the next Planning Commission meeting.  Hill stated the initial reason for the change was to make sure any new heavy industrial would not be in the downtown area and that it would instead be in the Industrial Park.  Miller added that there was concern about noise, smells, traffic and trucks and that those businesses would be in a like neighborhood instead of residential areas. 

Hill indicated the Planning Commission will pass their recommendation on to the city council and an ordinance will have to be passed.  Hill noted if there is a true heavy industry that wants to move into Morris it will depend on how much business they do with the railroad.  Hill noted the major players with the railroad are the grain elevators.   The basic theory is to put all heavy industrial is one spot.   

INFORMATIONAL ITEMS:  Notice of Pay Equity Compliance:  This was informational for the council.

Tax Bill Information:  This was informational for the council.

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 5:53 p.m.

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