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MINUTES – MORRIS CITY COUNCIL REGULAR MEETING – JUNE 28, 2011

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 28th day of June, 2011, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council members Webster, Storck and Mayor Giese.  Council members Carrington and Miller were absent.  Also present were City Manager Hill and Police Chief Beauregard.  Public Works Director Dittbenner arrived after the meeting began.

ADDITION TO AGENDA:  Under City Managerís Reports and Recommendations, Mayor Giese added D. EOC Grant Equipment Agreement; E. ARMER Radio Receipt Agreement; and F. motion to table the public hearing on the Pacific Avenue Assessments.

CITIZENíS COMMENTS:  None.

PUBLIC HEARINGS:  None.

READING AND APPROVAL OF MINUTES:  6/14/11 Regular Meeting Minutes:  Mayor Giese noted the 6/14/11 meeting was held at the Senior Citizens/Community Center, not at the High School as the minutes state.  Mayor Giese moved, seconded by Council Member Storck, to approve the minutes of the 6/14/11 regular Council meeting with the change of location from the High School to the Senior Citizens/Community Center.  Motion carried.

6/14/11 Condensed Version Minutes:  Council member Storck moved, seconded by Webster, to approve the 6/14/11 condensed version minutes with a change in the location of the meeting from the High School to the Senior Citizens/Community Center.  Motion carried.

CONSENT AGENDA:  Mayor Giese moved, seconded by Council member Webster, to approve the consent agenda which included the following items:

A.             Audit of City Bills

B.             Pay Estimate #2 – East 8th/9th/Arizona

C.            Pay Estimate #8 – East 2nd Street

D.            SCMC Administrative Report

E.             Gambling Reports

F.             Planning Commission Minutes, 5/17/11

G.            Application for  Exempt Permit – Habitat for Humanity

Motion carried.

 

PETITIONS, REQUESTS, AND COMMUNICATIONS:  Gambling Report – American Legion:  Council member Storck moved, seconded by Webster, to accept the gambling report from the American Legion for the month of May.  Upon a roll call vote, motion carried with two absent, two in favor, and Mayor Giese abstaining as an officer of the Legion.

ORDINANCES AND RESOLUTIONS:  Resolution Authorizing Acceptance of a Traffic Safety Award:  Police Chief Beauregard explained this is an extension of the original agreement, and runs through September 30, 2011.  Mayor Giese moved, seconded by Council member Webster, to adopt Resolution #3012-6-11, A Resolution Authorizing Acceptance of a Traffic Safety Award.  Upon a roll call vote, motion carried with two absent and three voting in favor.

Resolution Approving State of MN Joint Powers Agreement with the City on Behalf of its City Attorney and Police Department:  Police Chief Beauregard explained this is a re-do of a previous contract with the MN Department of Public Safety Bureau of Criminal Apprehension.  He indicated they redid some timelines in their agreement.

Council member Webster moved, seconded by Storck, to adopt Resolution #3013-6-11, A Resolution Approving State of Minnesota Joint Powers Agreement with the City of Morris on Behalf of its City Attorney and Police Department.  Upon a roll call vote, motion carried with three voting in favor and two absent.

Resolution Choosing to Participate in the State Performance Measurement Program:  In 2010, the Legislature created the Council on Local Results and Innovation, which recently released a set of 10 performance measures for cities that will aid residents, taxpayers, and state and local elected officials in determining the efficiency of cities in providing services and measure residentís opinions of those services.  Cities can choose to participate in the new standards measurement program and may be eligible for a reimbursement in LGA and exemption from levy limits.  Hill indicated he originally was not interested in this program.  However, after hearing a speaker at the League of Minnesota Cities conference, Hill indicted he thinks this would be a good program for the City to participate in.  The City would receive .14/capita in LGA reimbursement and suspension of levy limits for 2012.  Webster indicated he feels it would be great to measure these types of things. 

Council member Webster moved, seconded by Mayor Giese, to adopt resolution #3014-6-11, A Resolution Choosing to Participate in the State Performance Measurement Program.  Upon a roll call vote, motion carried with three voting in favor and two absent.

Resolution Establishing a Residential Sewer Project for East 6th Street Residents:  Hill indicated the homeowners of 407, 409 and 411 East 6th Street share a private sewer line that connects into the Columbia Avenue sewer line.  They have been having major problems with the sewer line and have petitioned the City to extend a stub-line into the alley so they can individually connect directly into the sewer.  Hill got some information from Engineering Surveyor/Inspector Fier.  Fier has talked to Brietbach Construction, the contractor on the East 8th/9th/Arizona project, and they have provided some figures to do the sewer work for this project.  They have estimated the connection from the home to the City line would be $3,000 each.  The work for the City line would involve running a short stub sewer line into the alley that the property owners would connect directly into.  This is estimated to be $13,000 total, or $4,445.00 per property owner. 

Hill recommends the Council establish this project and authorize Breitbach to do the work.  Because the property owners have petitioned to have the work done, the public hearing can be waived.

Council member Storck moved, seconded by Webster, to adopt Resolution #3015-6-11, A Resolution Establishing a Residential Sewer Project for East 6th Street Residents.  Upon a roll call vote, motion carried with three voting in favor and two absent.

 

Resolution Accepting a Proposal for a Communications Plan for the Morris Area Tourism Board:  The Tourism Board has been looking into the best way to market and promote Morris and has decided it would like to hire a professional firm to put together a plan for this.  They are recommending the City hire HBH Organizational and Fund Development Consultants to do the plan.  The cost will be $9,000 plus expenses.  Hill recommends the Council accept this proposal.  These funds will come from the lodging tax.

Storck indicated he has a problem hiring 3 people to come to Morris to tell us how to market the town.  He feels the 66 people from the area that attended the Blandin training should be able to help with marketing.  Webster indicated this is something we need to do that will have a measureable outcome, and it will help people realize the benefit of coming to Morris.  He indicated the City does not have a marketing department, and the Tourism Board is not a marketing expert. 

Considerable discussion was held.  Webster indicated this company will develop a plan that demonstrates what the City has to offer. 

Mayor Giese moved, seconded by Council member Webster, to adopt Resolution #3016-6-11, A Resolution Accepting a Proposal for a Communications Plan for the Morris Area Tourism Board.  Webster strongly recommended they work with the Tourism Board so they truly identify what is worth coming to Morris for. 

Webster indicated he would like to have the Tourism Board minutes come before the City Council so they can stay informed of the Tourism Boardís work.

Storck asked why the City isnít helping Rock the Groundz financially.  Hill indicated Prairie Pioneer Days is sponsored by the Chamber, and Rock the Groundz is privately sponsored. 

Upon a roll call vote on the above resolution, two voted in favor, one voted against, and two were absent.  Motion carried.

Resolution Accepting a Proposal for Airport Land Acquisition Services:  The next step in the airport parallel taxiway project is the acquisition of 10.6 acres for the taxiway.  This resolution is to accept a proposal from our airport engineering firm, TKDA Engineering, to facilitate the acquisition of the extra 10.6 acres for the taxiway.  Council member Storck moved, seconded by Webster, to adopt Resolution #3017-6-11, A Resolution Accepting a Proposal for Airport Land Acquisition Services.  Upon a roll call vote, motion carried with three voting in favor and two absent.

Resolution Accepting a Proposal for Airport Parallel Taxiway Design Phase Services:  This resolution authorizes accepting a proposal from TKDA Engineering to perform design work for the taxiway.  Mayor Giese moved, seconded by Council member Webster, to adopt Resolution #3018-6-11, A Resolution Accepting a Proposal for Airport Parallel Taxiway Design Phase Services.  Upon a roll call vote, motion carried with three voting in favor and two absent.

 

CITY  MANAGERíS REPORTS AND RECOMMENDATIONS:  Scheduling of Community Ed. Joint Powers Meeting:  Hill is asking that the yearly joint powers meeting with Community Education be scheduled for 4:30 on July 26th.  Storck asked who is responsible for taking care of the ballfields at Wells Park.  Public Works Director Dittbenner indicated Community Education takes care of dragging the fields.  He stated the City did go through the fields this spring and added agralime.  Storck feels when the City took care of the fields they were in better shape.  Mayor Giese moved, seconded by Council member Storck, to set the joint powers meeting with Community Education at 4:30 p.m. on 7/26/11, just before the regular City Council meeting.  Motion carried.

Appointments to Tourism Board:  Mayor Giese reappointed Drew Israels and Dave Denzer to 3-year terms on the Tourism Board.  Their terms will expire 12/31/13.

Webster indicated Chamber Director Karen Arnold and Assistant Kristen Swenson are both leaving the Chamber.  Paul Hendricks has been hired as the new Chamber Director.   Hendricks will replace Arnold on the Tourism Board.

City Manager Report:  This was informational for the Council. 

EOC Grant Equipment Agreement:  This Agreement acknowledges the receipt of computers and radios, and says the City will keep track and take care of the radios and computers.  Council member Storck moved, seconded by Webster, to approve the EOC Grant Equipment Agreement.  Motion carried.

ARMER Radio Receipt Agreement:  This Agreement accepts the radios.  Council member Webster moved, seconded by Storck, to adopt the ARMER Radio Receipt Agreement.  Motion carried.

Pacific Avenue Assessment Hearing:  Hill is recommending the public hearing for Pacific Avenue be tabled.  Hill indicated typically storm sewer is assessed for the area that drains into the project.  All the parcels have to be identified and included in the assessment.  Giese asked if those properties along the project could be assessed based on an average if they have not been assessed for storm sewer in the past.  Storck indicated he feels everyone that is affected should be assessed.

Council member Webster moved, seconded by Storck, to table the Pacific Avenue assessment hearing indefinitely.  Motion carried.

NEW BUSINESS:  Webster indicated that recently St. Francis hosted their annual leadership conference in Morris.  The City of Chisholm representative was very impressed with Morris.

OLD BUSINESS:  None.

INFORMATIONAL ITEMS:  Correspondence from Coalition of Greater MN Cities:  This was informational for the Council.

AJDOURNMENT:  There being no further business, the meeting adjourned at 6:25.

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