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MINUTES   – MORRIS CITY COUNCIL REGULAR MEETING     JUNE 14, 2011

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 14th day of June, 2011, by Mayor Giese in the auditorium Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member Miller, Storck and Mayor Giese.  Council member Webster was absent.  Also present was City Manager Hill, Finance Director Krosschell, Public Works Director Dittbenner, Fleet Manager Searle and City Attorney Glasrud.  Council member Carrington arrived at 5:21 p.m.

ADDITION TO AGENDA:  Mayor Giese added to the agenda a Temporary On Sale Liquor License for the American Legion.

CITIZENíS COMMENTS:  Biking/Walking Maps:  Wayne Morford of the RFC was present at the meeting representing a community group working with grant funds for biking and walking maps.  Morford stated they are seeking approval to purchase three walking/biking signs to be placed at Wells, East Side and PDT Parks.  They would also like the help of city staff to get the signs installed.  There would be a fourth sign on the UMM campus.  The metal signs are 18 x 24 in size.  The maps will eventually be online and brochures placed at a number of business locations. 

Council member Miller moved, seconded by Storck, to accept the proof of the maps and authorize the ordering of the brochures and signs.  Motion carried.

PUBLIC HEARINGS:  Public Hearing and 2nd Reading of Ordinance No. 88, An Ordinance Establishing a Zoning Map for the OAA Outside the Morris City Limits:  Mayor Giese opened the public hearing at 5:23 p.m.  City Manager Hill stated he did not receive any comments from the general public about the proposed ordinance. 

There being no comments from the public, Mayor Giese closed the public hearing at

5:25 p.m. and brought the matter back to the council for action.

Council member Miller moved, seconded by Carrington, to accept this as the second reading and adopt Ordinance No. 88, An Ordinance Establishing a Zoning Map for the OAA Outside the Morris City Limits.  Upon a roll call vote taken and all present voting in favor, motion carried.

READING AND APPROVAL OF MINUTES:  5/24/11 Regular Meeting Minutes:  Council member Storck, seconded by Mayor Giese, to approve the 5/24/11 regular meeting minutes.  Motion carried.

5/24/11 Condensed Version Minutes:  Council member Miller moved, seconded by Carrington, to approve the 5/24/11 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese removed the Audit of City Bills from the consent agenda.  Mayor Giese moved, seconded by Council member Miller, to authorize payment of the City bills dated June 14, 2011.  Upon a roll call vote taken and all voting in favor and Council member Storck abstaining, motion carried.

Mayor Giese moved, seconded by Council member Storck, to approve the consent agenda which included the following items:

         A.      May Transit Report

         B.      Revenue & Expenditure Report/Fund Summary

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS:  Fireworks Contribution from the Morris Eagles:  Mayor Giese moved, seconded by Council member Miller, to accept the charitable contribution of $4,000 from the Morris Eagles for the fireworks display held during the community festival July 9, 2011.  Motion carried.

Hill noted there will be no additional funds from the Tourism Board for the fireworks display.  The insurance coverage comes from the city. 

Temporary On Sale Liquor License for the American Legion:  Council member Miller moved, seconded by Carrington, to approve the temporary on sale liquor license for the American Legion for an event to be held at the Armory on June 25th.  Upon a roll call vote taken and all present in favor and Mayor Giese abstaining, motion carried.

ORDINANCES AND RESOLUTIONS:  Resolution Approving a Five Year Refuse Contract Renewal:    Hill stated this renewal has been talked about at a staff level and there are no issues that would preclude the city from renewing this agreement.  Hill noted a couple of concerns were volume based garbage and additional recycling but neither are cost effective options at this point.  Hill pointed out part of the contract has to do with the transfer and disposal fees that the county regulates.  If they are raised it gets passed onto the cityís customers, just like anyone else in the county.

It was the consensus of the council that Engebretsonís do a really good job and the new carts have helped clean the town up quite a bit. 

Council member Storck moved, seconded by Mayor Giese, to adopt Resolution #3004-6-11, Resolution Approving a Five Year Refuse Contract with Engebretson's Sanitary Disposal Service, Inc.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Accepting Insurance Renewal Proposal:  Tom Quam of Bremer Insurance was at the meeting to present the city's insurance renewal proposal from the League of MN Cities.  The total annual premium is $207,795, which is a decrease over the expiring premium of $19,056.  The workers compensation saw the biggest decrease in premium. 

City Attorney Glasrud asked if he would be covered under the city's insurance as a contracted employee.  Quam indicated he would check on that matter.

Council member Miller moved, seconded by Carrington, to adopt Resolution #3005-6-11, Resolution Accepting Insurance Renewal Proposal.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving a Name Change and a Franchise Renewal for Federated Telephone:  Hill stated a letter was received from Federated Telephone indicating they have changed the name they are operating under and are no longer HomeTown Solutions, LLC.  Hill stated he has no issues with either of the cable franchises.  Staff is trying to work out something with the county for the public access channel where a server would be housed at the courthouse.     

Mayor Giese moved, seconded by Storck, to adopt Resolution #3006-6-11, Resolution Approving a Name Change and a Franchise Renewal for Federated Telephone.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving a Franchise Renewal for Mediacom:  Council member Carrington moved, seconded by Miller, to adopt Resolution #3007-6-11, Resolution Approving a Franchise Renewal for Mediacom.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving a State of MN Joint Powers Agreement with the City of Morris:

Hill explained each year the City enters into a joint powers agreement to participate in the Minnesota Crimes Against Children Task Force.

Council member Miller moved, seconded by Storck, to adopt Resolution #3008-6-11, Resolution Approving a State of MN Joint Powers Agreement with the City of Morris.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Adopting Assessments for Current Services:  Hill stated normally this would be done later in the year but there is a utility bill charge that needs to get turned over to the county before the property changes hands, along with that a charge for lawn mowing is included in the resolution. 

Mayor Giese moved, seconded by Storck, to adopt Resolution #3009-6-11, Resolution Adopting Assessments for Current Services.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Adopting Assessment for Sewer Repairs:  Hill stated this is the assessment for the sewer repair that was requested by Sharon Pederson at 407 West 5th Street.  The repairs have been completed and the amounts now need to be assessed onto the tax roll. 

Mayor Giese moved, seconded by Miller, to adopt Resolution #3010-6-11, Resolution Adopting Assessment for Sewer Repairs.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Calling for a Preliminary Assessment Hearing for the Pacific Avenue Improvement Project:  Hill stated the City received notice that this project would be funded through federal stimulus monies.  However, it was discovered that because the storm sewer services a bigger area it was determined that only 55% of the storm sewer would be funded and nothing would be paid toward the sanitary sewer.  Hill indicated a special assessment for the sanitary sewer would have to be set up for the eleven properties affected.   

Council member Miller stated he doesn't agree with Hillís recommendation that the storm sewer not be assessed.  Miller added that people along other projects have been assessed so to be fair they need to be assessed too. 

Hill noted with sanitary sewer you pay for a connection.  The storm sewer is based on the area that is serviced by that system.  Hill indicated the council could be looking at half of the west side because it's a huge line.  Hill stated the storm sewer has never been done by an average. 

Considerable discussion was held on how to assess for the storm sewer.  Miller recommended the eleven properties being assessed for sanitary sewer also be assessed for storm sewer.  Council member Carrington stated he agreed with Miller's recommendation.  Council member Carrington left the meeting at this point which was 6:26 p.m.

Council member Miller moved, seconded by Storck, to adopt Resolution #3011-6-11, Resolution Calling for a Preliminary Assessment Hearing for the Pacific Avenue Improvement Project, with the modification that the eleven properties being assessed for sanitary sewer also be assessed for storm sewer.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGERíS REPORTS & RECOMMENDATIONS:  City Manager Report:  This was informational for the council. 

NEW BUSINESS:   None

OLD BUSINESS:  Streets:  Storck asked if anything would get done yet this year with street repairs and Hill stated it would.  Also, next year Riley's would be able to work locally so that would make a big difference. 

INFORMATIONAL ITEMS:  None   

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6: p.m.

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