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MINUTES   – MORRIS CITY COUNCIL REGULAR MEETING     APRIL 12, 2011

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 12th day of April, 2011, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member   Carrington, Miller, Storck and Mayor Giese.  Council member Webster was absent.  Also present was City Manager Hill, Finance Director Krosschell, Public Works Director Dittbenner, Fleet Manager Searle and City Attorney Glasrud.

CITIZEN’S COMMENTS:  Jim Hendricks stated there is a boulevard tree between West 6th and 7th Street on the Washington Avenue side that should come down and possibly one across the street too.  Staff indicated they would check on the trees.

READING AND APPROVAL OF MINUTES:  3/22/11 Regular Meeting Minutes:  Mayor Giese moved, seconded by Council member Miller, to approve the 3/22/11 regular meeting minutes.  Motion carried.

3/22/11 Condensed Version Minutes:  Council member Carrington moved, seconded by Storck, to approve the 3/22/11 condensed version minutes.  Motion carried.

4/7/11 Board of Review Minutes:  Mayor Giese moved, seconded by Council member Miller, to approve the 4/7/11 board of review minutes.  Motion carried.

CONSENT AGENDA:  Mayor Giese removed the Audit of City Bills from the consent agenda.  Council member Miller moved, seconded by Mayor Giese, to authorize payment of the City bills dated April 12, 2011.  Upon a roll call vote taken and all present voting in favor and Council member Storck abstaining, motion carried.

Council member Storck moved, seconded by Miller, to approve the consent agenda which included the following items:

         A.      Gambling Report

         B.      Street Dance Permit

         C.      March Transit Report

         D.      Application to Conduct Excluded Bingo – Morris Lions Club

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS:  Gambling Report – American Legion:

Council member Storck moved, seconded by Carrington, to accept the gambling report from the American Legion.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining, motion carried.

ORDINANCES AND RESOLUTIONS:  Resolution Accepting and Approving the 2010 Annual Financial Statements for the City of Morris:  Derek Flanagan of Eide Bailly was present at the meeting and reviewed the executive summary for the city’s 2010 audit.  Flanagan stated the city received a “clean” audit, or an unqualified opinion.  This means that the financial statements were prepared using accounting principles generally accepted in the United States, do not contain material misstatements, and are fairly presented. 

With regard to the liquidity ratio the city has 5 times more cash than bills that are due for government activities and 6.2 times more cash than bills that are due for governmental and business type activities.

The city receives 76% of its general fund revenues from intergovernmental sources, which illustrates how dependent the city is on the state for funding.  Flanagan stated the city’s general fund unreserved fund balance is at 46.2%.  The GFOA recommends it be no less than 5 to 15%, while 35-50% is recommended by the state auditor but it is ultimately up to each council.  The city’s reserves are well within that range.  The general fund final budget for 2010 was $1,442,597, while the estimated budget was $1,564.414, which was only a variance of $121,817.

The utility and refuse collection funds showed an operating loss in 2010 but Finance Director Krosschell stated that was due to recent water and sewer projects but the fund is doing okay as far as cash flow.  The liquor store fund has seen a consistent upward trend and this year saw only a .5 % decrease from 2009.

Flanagan stated Finance Director Kroschell and his staff do a tremendous job and the city is lucky to have Krosschell.  Hill reiterated that statement.

Council member Miller moved, seconded by Carrington, to adopt Resolution #2989-4-11, Resolution Accepting and Approving the 2010 Annual Financial Statements for the City of Morris.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing the Purchase of a Transit Bus:  City Manager Hill stated the purchase of the bus is primarily funded through state and federal funds, with a local share of 20%.  Krosschell indicated the state estimated a new bus at $66,000, and the cost came in well within that at $53,381.  The old bus will be sold. 

Mayor Giese moved, seconded by Council member Storck, to adopt Resolution #2990-4-11, Resolution Authorizing the Purchase of a Transit Bus.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Supporting Local Citizen's Group and the Purchase of the Pomme de Terre Golf Club:  Mayor Giese stated this may be behind the times but felt it was still important to show the city’s support of the effort to purchase the golf club.

Mayor Giese moved, seconded by Miller, to adopt Resolution #2991-4-11, Resolution Supporting a Local Citizen's Group and the Purchase of the Pomme de Terre Golf Club.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing Fund Transfers:  Council member Carrington moved, seconded by Storck, to adopt Resolution #2992-4-11, Resolution Authorizing Fund Transfers.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Authorizing Fund Transfers:  Council member Miller moved, seconded by Storck, to adopt Resolution #2993-4-11, Resolution Authorizing Fund Transfers, which would transfer $255,379 from the general fund to the capital outlay fund.  Upon a roll call vote taken and all present voting in favor, motion carried. 

Resolution Authorizing Advertising for Bids for 2011 Water Meter Project:  Hill stated this was brought to the council awhile back and there was some question as to the bidding process.  Hill stated staff has looked at the bid requirements and talked with other cities that have done the same thing and are recommending the council authorize advertising for bids, with a bid opening on May 19th.  The advertisement for bids would bid out numerous things such as water meters, encoders for current meters, transmitters, data collection and billing software, and handheld data collection devices.  The estimated cost is $427,000 and would basically change out all the meters in town.  The plan is to start the process after July 4th and have it completed by the end of October. 

The funding for the project would come out of the utility fund reserves and the billing for water, which will eventually catch up and make everything current.  The audit of water meters that has been done in the past would probably be discontinued with this new system.

Council member Miller asked how old the oldest meters were.  Dittbenner estimated there are probably some that are at least 40 years old.  Hill stated it is very possible that the city may pick up some replacement water with all the new meters, but the project would also allow for automatic banking and the ability to catch problems much quicker.

City Attorney Glasrud asked if the city would we be able to distribute the billings online. Krosschell indicated the software has options for different services.

Council member Miller moved, seconded by Carrington, to adopt Resolution #2994-4-11, Resolution Authorizing Advertising for Bids for 2011 Water Meter Project.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Approving State of Minnesota Joint Powers Agreements with the City of Morris on Behalf of its City Attorney and Police Department:  Hill stated this resolution refers to the Morris Police Department’s involvement with the MN Internet Crimes Against Children Task Force. 

Mayor Giese moved, seconded by Storck to adopt Resolution #2995-4-11, Resolution Approving State of Minnesota Joint Powers Agreements with the City of Morris on Behalf of its City Attorney and Police Department.  Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER’S REPORTS & RECOMMENDATIONS:  City Manager Report:  Hill noted he has a brochure available for the League conference if anyone is interested. 

With regard to the public health building, Hill stated staff is working on an assessment right now of the city’s needs.  Hill stated the building is not necessarily set up to work for what the city needs.  Both the current and the public health building have issues that would need to be dealt with. Hill stated he would report back to the council.  Glasrud noted an appraisal was being done and the County was looking at taking bids the first part of May. 

NEW BUSINESS:  None

OLD BUSINESS:  None

INFORMATIONAL ITEMS:  None

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:15 p.m.

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