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MINUTES  – MORRIS CITY COUNCIL REGULAR MEETING – MARCH 22, 2011

The regular meeting of the Morris City Council was called to order at 5:15 p.m. this 22nd     day of March, 2011, by Mayor Giese in the Council Chambers of the Morris Senior Citizens/Community Center.

PLEDGE OF ALLEGIANCE:  The Pledge of Allegiance was recited.

ROLL CALL:  Roll call was taken with the following members present:  Council member Webster, Miller, Storck and Mayor Giese.  Council member Carrington arrived at 5:20 p.m.  Also present was City Manager Hill, Finance Director Krosschell, Police Chief Beauregard, Public Works Director Dittbenner and City Attorney Glasrud.

CITIZEN’S COMMENTS:  None

PUBLIC HEARINGS:  None

READING AND APPROVAL OF MINUTES:  3/8/11 Regular Meeting Minutes:  Council member Miller moved, seconded by Storck, to approve the 3/8/11 regular meeting minutes.  Motion carried.

3/8/11 Condensed Version Minutes:  Mayor Giese moved, seconded by Council member Webster, to approve the 3/8/11 condensed version minutes.  Motion carried.

CONSENT AGENDA:  Council member Storck moved, seconded by Council member Miller, to approve the consent agenda with the following items:

A.             Audit of City Bills

B.             SCMC Administrative Report

C.            Gambling Reports

D.            Raffle License Report

E.             Application for Exempt Permit

F.             Revenue & Expenditure Report

G.            Planning Commission Minutes, 2/15/10

H.            Application for an On Sale Liquor License and Dance Permits

                  for the Eagles

Motion carried.

PETITIONS, REQUESTS AND COMMUNICATIONS:  Gambling Report – American Legion: Council member Miller moved, seconded by Storck, to accept the gambling report from the American Legion.  Upon a roll call vote taken and all present voting in favor and Mayor Giese abstaining, motion carried.

Bottle Club License – Crystal Lanes Entertainment Center:  Council member Webster moved, seconded by Miller, to approve the bottle club license for the Crystal Lanes Entertainment Center.  Motion carried.

 

ORDINANCES AND RESOLUTIONS:   Resolution Accepting a Bid and Authorizing a Contract for the East 8th, 9th and Arizona Avenue Improvement Project:  Hill indicated the city received a very good bid for the project, with Breitbach Construction being the low bidder at $797,612.97.  The engineers estimate for the project was $1,120,623.25.  This is the same contractor as the East 2nd Street project. 

Council member Webster recalled City Engineer Fier had some problems with some of the subcontractors on East 2nd Street.  Hill stated Fier would watch over that.  Storck asked if the city had ever thought about hiring a sidekick for City Engineer Fier if he needed one.  Hill indicated he wasn’t aware that there was a need for one.

Storck asked about the flow of water west of Tom Hoffman's on East 2nd Street.  Hill pointed out he wasn’t aware there was an issue but Fier would look into that.  The last lift of blacktop has yet to be put on the road, along with the crown.    

Council member Webster moved, seconded by Storck, to adopt Resolution #2987-3-11 Resolution Accepting a Bid and Authorizing a Contract for the East 8th, 9th and Arizona Avenue Improvement Project.  Upon a roll call vote taken and all present voting in favor, motion carried.

Resolution Accepting a Proposal from SEH, Inc. to Conduct a Stormwater Utility Study: 

Hill explained city staff has been exploring the possibility of implementing a storm water utility.  This utility would help pay for the cost of storm water instead of assessing them out to the property owners.

Hill stated staff interviewed WSN and SEH but believes SEH has more expertise in this area.  The resolution would authorize a study to look at how a system would be set up and what the costs would be.  The charge would more than likely be part of the utility bills.  Hill explained the problem for the city is that it doesn’t have a funding source for major repairs to the main line storm sewers.  It also gets confusing when property owners are assessed for areas that are not right in front of where they live.    

Council member Miller moved, seconded by Webster, to adopt Resolution #2988-3-11, Resolution Accepting a Proposal from SEH, Inc. to Conduct a Stormwater Utility Study.

Upon a roll call vote taken and all present voting in favor, motion carried.

CITY MANAGER’S REPORTS & RECOMMENDATIONS:  Zoning of the Orderly Annexation Area:  Hill stated the Planning Commission has gotten to a point where they are ready to hold a public hearing on the area outside of the city limits and inside the Orderly Annexation Area.  The public hearing is scheduled for April 19th in the council chambers.  Hill noted the commission invited the townships to a previous meeting and one person showed up but he also met with a few other township reps at city hall. 

The area being zoned is strictly the ½ mile area around the city limits.  The notice for the public hearing is being sent out to approximately 220 property owners in the orderly annexation area or within 300 feet of the city limits.  Hill wanted to make it clear that this process does not annex any additional property to the city or change any boundaries.   

Webster questioned what is referred to as “the hole” in city limits.  Hill stated it is Michaelson’s salvage yard and is township land that's inside city limits.  Hill indicated it is his belief that you cannot zone somebody out of business and everything that's currently being done is grandfathered in. 

After the public hearing the Planning Commission will be making a recommendation to the city council on the zoning amendment. 

Scheduling of Council Meeting at High School:  Mayor Giese moved, seconded by Council member Miller, to schedule the May 10th council meeting for 8:30 a.m. at the High School.  Motion carried.

City Manager Report:  City Manager Hill updated the council on local government aid and what is being proposed in the legislature. 

NEW BUSINESS:   With regard to the golf course, Mayor Giese suggested the council pass a resolution indicating their support for the project.  Although the city cannot make a monetary donation the council felt it was important to acknowledge the group of people that have stepped forward to keep the golf course going.  Hill indicated he would draw up a resolution showing the council’s support.

Storck stated he thinks the city should look into buying the county public health building for a city hall.  The council agreed it was something worth looking into.  City Attorney Glasrud indicated he could arrange for a tour when the council was ready to look at it.

OLD BUSINESS:   None

INFORMATIONAL ITEMS:  2010 Census Information:  Webster stated he was shocked at the statistic for vacant homes in the city, which was 10%.  Hill indicated it is very important that the census figure came in at 5,286 because if the number drops below 5,000 the city loses its state aid money for highways.

ADJOURNMENT:  There being no further business, Mayor Giese adjourned the meeting at 6:12 p.m.

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